UTS - HR Data Systems Technician at NC State

North Carolina State University; Raleigh (NC); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Health Insurance for Temps

LEAD Courses

Free sporting events

Childcare discounts

Wellness Membership

Wellness Programs

Job summary

North Carolina State University in Raleigh, NC is seeking an HR Data Systems Technician to lead entry, processing and auditing of sensitive HRIS data, ensuring accuracy and security of personnel records.

The role supports onboarding, I-9 and E-Verify compliance, data workflows, and system audits, with 20–30 hours per week in a temporary clerical position; experience in HRIS systems and strong attention to detail preferred.

Qualifications

• Strong interpersonal skills to work with stakeholders at all levels.
• Discretion with confidential information.
• Problem-solving and multi-tasking abilities.
• Flexibility to changing priorities.
• Experience with federal/state employment law requirements (FLSA, FMLA) preferred.
• Technical proficiency in business information systems (Excel/Sheets, Power BI, Smartsheets, Monday.com, Trello, HRIS).

Responsibilities

• Leading organization-wide data entry and tracking for new hires, job changes and other data events to ensure seamless talent lifecycle management across all classifications.
• Maintain comprehensive electronic personnel records for current and former employees, ensuring a high standard of digital record-keeping.
• Validate federal onboarding compliance by executing I-9 work authorization and E-Verify processes, including visas for employees and some student/visitor visas, mitigating institutional risk through regulatory adherence.
• Audit system approval workflows and talent team submissions for efficiency and data accuracy.
• Monitor onboarding compliance metrics to ensure alignment with university and federal requirements.

Skills

Interpersonal skills

Discretion

Problem solving

Organizational skills

Time management

Communication

Attention to detail

Tools

Excel/Sheets

Power BI

Smartsheets

Monday.com

Trello

HRIS platforms

Job description

Position Information

Position Number: 48LS004. Position Type: Temporary. Is Time Limited: Yes.

Essential Job Duties: The HR Data Systems Technician serves as the front-line team member for leading the entry, processing and auditing of sensitive HRIS data. This role is fundamental to the integrity of university records, focusing on the strategic use of technology to eliminate manual redundancies while ensuring the absolute accuracy and security of personnel information.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perksdesigned to enhance your personal and professional well-being.

What we offer:

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State: Raleigh, NC

System Information

Classification Title: Temporary-Clerical

Working Title: UTS - HR Data Systems Technician at NC State

Requirements and Preferences

Work Schedule: 20-30 hours per week

Other Work/Responsibilities

Data Management & Onboarding

• Leading organization-wide data entry and tracking for new hires, job changes and other data events to ensure seamless talent lifecycle management across all classifications.
• Maintain comprehensive electronic personnel records for current and former employees, ensuring a high standard of digital record-keeping.
• Validate federal onboarding compliance by executing I-9 work authorization and E-Verify processes- to include visas for employees as well as some student/visitor visas, mitigating institutional risk through meticulous attention to regulatory standards.

System Auditing & Compliance

• Audit system approval workflows and talent team submissions regularly, for both efficiency and to uphold maximum data accuracy and process integrity.
• Monitor onboarding compliance metrics to ensure the college remains in strict alignment with university and federal requirements.

Minimum Experience/Education

• Strong interpersonal skills, capable of working with stakeholders at all levels.
• Discretion and the ability to handle sensitive and confidential information with the highest level of integrity.
• Resourceful problem-solving skills and the ability to handle multiple tasks with composure and efficiency.
• Flexibility and adaptability to changing priorities and demands.

Department Required Skills

The successful candidate will be driven to perform all duties of the role with excellence, confidentiality, discretion and absolute attention to detail. This position requires someone that is inherently organized and that has the ability to create structure for others with ease. Strong emotional intelligence and a positive and unflappable demeanor are essential to understand needs and anticipate and respond to activities that may require a rapid response.

Preferred Years Experience, Skills, Training, Education

• Demonstrated experience with basic federal and/or state employment law requirements, FLSA, FMLA, best standards in recruitment and selection, etc.
• Technical proficiencies in various business information systems at an intermediate to advanced level, such as excel/sheets, power bi, smartsheets, monday.com, trello, including similar enterprise-level HRIS platforms
• Experience in an academic setting is a plus.
• Excellent organizational and time management skills, with a strong ability to prioritize tasks effectively.
• Exceptional written and verbal communication skills, with an eye for detail and accuracy.

Required License or Certification

N/A

Valid NC Driver's License required?

No

Commercial Driver's License Required?

No

Recruitment Details

Anticipated Hiring Range: $28.00-$30.00 per hour, depending on experience

Recruitment Dates

Job Open Date: 08/14/2026

Applicant Information

Quick Link: https://jobs.ncsu.edu/postings/233837

EEO: NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.