Utility Project Coordinator – Transmission & Substation

Coalesce Management Consulting; Town of Florida (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Coalesce Management Consulting is seeking a Project Coordinator to support the planning and execution of utility infrastructure projects, including transmission, distribution, and substation construction. This role requires strong organization, attention to detail, and the ability to coordinate multiple teams and priorities.

You will assist project managers with schedules, budgets, documents, and communications across engineering, construction, procurement, and contractor stakeholders, while

Qualifications

• Bachelor's degree in Business, Construction Management, Engineering, or related field preferred.
• Experience supporting utility, engineering, or construction projects.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple projects, deadlines, and priorities simultaneously.
• Proficiency with Microsoft Office, particularly Excel.
• Familiarity with project scheduling, document control, and PM processes.
• Knowledge of utility construction, transmission, distribution, or substation projects preferred.

Responsibilities

• Support Project Managers with planning and execution of transmission, distribution, and substation projects.
• Coordinate project schedules, meetings, milestones, and deliverables.
• Track project budgets, invoices, purchase orders, and change orders.
• Maintain project documentation, reports, contracts, RFIs, submittals, and records.
• Prepare meeting agendas, capture meeting minutes, and distribute action items.
• Coordinate communication between engineering, construction, procurement, contractors, and utility stakeholders.
• Monitor project progress and identify schedule risks, potential delays, and outstanding actions.
• Assist with permitting, material tracking, resource coordination, and project logistics.
• Update project management systems and ensure documentation remains accurate and current.
• Support project closeout activities, including turnover documentation and final reporting.
• Ensure projects follow company procedures, project requirements, and applicable safety standards.

Skills

Organizational skills

Communication

Multitasking

Time management

Education

Bachelor's degree in Business, Construction Management, Engineering, or related field

Tools

Excel

Microsoft Office

Job description

Coalesce Management Consulting is seeking a Project Coordinator to support the planning and execution of utility infrastructure projects, including transmission, distribution, and substation construction. This role requires strong organization, attention to detail, and the ability to coordinate multiple teams and priorities.

You will assist project managers with schedules, budgets, documents, and communications across engineering, construction, procurement, and contractor stakeholders, while