Utility Project Administrator I

Cinterra; Hope Mills (NC); On-site; USD 35,000 - 50,000; Full time

Job summary

A specialized construction services company in North Carolina is seeking a Site Administrator Assistant to support the Site Manager with administrative tasks. Responsibilities include managing timesheets, billing, and data entry, along with effective communication with project teams. Candidates should possess an Associate’s degree, be proficient in Microsoft Office Suite, and demonstrate strong organizational skills. A commitment to detail and professionalism in a dynamic environment is essential for success in this role.

Qualifications

• Ability to work in-person and travel when necessary.
• Exceptional attention to detail and professionalism in fast-paced environments.
• Excellent written and verbal communication skills.

Responsibilities

• Assist Site Manager with administrative responsibilities.
• Manage timesheets for employees and subcontractors.
• Track billing for labor and materials.
• Input data into a tracking system for accurate reporting.

Skills

Microsoft Office Suite

Communication skills

Organizational skills

Time management

Attention to detail

Education

Associate’s degree

Job description

About Us

For over twenty years, Cinterra has provided specialized electrical utility and solar construction services to support some of the nation’s leading contractors, private industry, and public utilities. Our commitment to quality and customer satisfaction is only rivaled by one of the highest safety ratings in the industry. The services we provide help to bring electric power and renewable energy sources to millions. Come join our team today!

Position Summary

The Site Administrator Assistant works closely with the Site Manager, managing the project’s day‑to‑day administrative tasks to ensure that construction runs smoothly. This includes utilizing a technical skillset to perform data entry, production reporting, schedule documentation, and timesheet tracking. In addition to an excellent technical skillset, this position requires excellent communication and organizational skills, the ability to work onsite, and a willingness to work overtime if needed.

Essential Duties & Responsibilities

The essential functions include, but are not limited to the following:

• Assist the Site Manager with administrative responsibilities.
• Manage the timesheets for employees and subcontractors.
• Manage and track billing for labor and materials.
• Assist other teams onsite with administrative responsibilities, such as tracking supplies, or designing and distributing informative materials.
• Maintain an organized office environment by ensuring the area is clean, supplies are stocked and ordering more when needed.
• Input data into a tracking system to maintain an accurate report of production and materials.
• Communicate effectively with project teams and outside vendors via phone call and email.

Requirements

• Ability to work in‑person.
• Associate’s degree (Preferred).
• Ability to travel when necessary.
• Ability to work overtime when necessary.
• Expert in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Exceptional attention to detail.
• Able to remain extremely professional, composed, and competent in a fast‑paced, changing environment.
• Flexible and cooperative with a well‑developed team spirit.
• Excellent written and verbal communication skills with the ability to professionally interact with all levels of the organization.
• Effective time management skills, understanding how to prioritize tasks and meet deadlines.
• Must have a valid driver’s license and a clean driving record.

Physical Requirements for Office Roles

• May be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, and telephone, along with other general office equipment.
• Close vision abilities required due to computer work.
• Light to moderate lifting/carrying of 25 lbs may be required.
• Reaching overhead or below.
• The work environment may include being able to tolerate moderate noise (i.e., business office with computers, phones, printers, light traffic).
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period.

Cinterra provides equal employment opportunities without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.