Utility Billing Manager

Havenpark Communities; United States; Sur place; USD 90 000 - 130 000; Plein temps

Avantages offerts par ce poste

Competitive salary

Comprehensive health benefits

Generous PTO

Paid holidays

401(k) with 6% company match

Opportunities to learn and grow

Résumé du poste

Havenpark Communities seeks a Utility Billing Manager to own recapture performance end-to-end, leading a team of analysts while handling rate analysis, submetering, and vendor contracts. This role works closely with accounting, legal, and community managers to ensure accuracy and compliance across multiple states.

The ideal candidate has 4+ years in utility management or related fields, strong Excel skills, and proven people leadership.

Qualifications

• 4+ years in utility management, property operations, or revenue/financial analysis.
• Real people management experience: set expectations, review work, have hard conversations when targets aren’t met.
• Advanced Excel skills; comfortable with large GL exports.
• Knowledge of multi-state utility pass-through regulations or ability to build it quickly.
• Strong vendor negotiation skills and ability to draft concise resident notices, regulator responses, and executive summaries.

Responsabilités

• Assign a named owner for recapture performance across communities; run monthly cadence against 90%/100% targets.
• Lead end-to-end utility recapture: analyze expense vs. resident billing by community, fund, and utility line.
• Oversee billing operations: rate changes, new billback launches, and read exception reviews.
• Manage submetering projects from contract to billing activation; maintain master contracts tracker.
• Negotiate and manage vendor agreements (waste, cable, internet) and track renewals.
• Ensure compliance with rate notices and regulatory timelines across states.
• Build annual utility budgets from trailing actuals and contract terms; support budgeting with trend analysis.

Connaissances

People management

Advanced Excel

Multi-state utility pass-through

Vendor negotiation

Clear written communication

Outils

ManageAmerica or Conservice

Description du poste

Havenpark Communities was founded on the mission of creating caring communities for both our residents and employees. Havenpark has a portfolio of 100+ communities and more than 30,000 homesites across the U.S. We are experiencing intentional, rapid growth by continuously acquiring communities.

At Havenpark Communities, our mission is to make caring communities attainable for responsible residents across America. We acquire, improve, and operate manufactured home communities. You may be asking yourself - what makes us different? It is our culture. Our five core values guide our everyday behavior: Respect, Grit, Collaboration, Stewardship, and Boldness.

As Utility Billing Manager, you'll own recapture performance end to end: a minimum of 90% on water, sewer, and stormwater, and 100% on trash, at every community where costs are billable to residents. This is a player coach role. You'll lead a team of analysts, set their priorities, and hold them accountable, while staying hands on with rate analysis, billback launches, submetering, and vendor contracts yourself. You'll work daily with accounting, legal, community managers, and outside vendors, and residents will feel the difference when you get it right.

What You'll Do

Team Leadership

• Give every community a named owner for recapture performance, either an assigned analyst or yourself
• Run a monthly cadence: review results against the 90%/100% targets, work the miss list community by community, and track every item to a named owner and date
• Review analyst work before it reaches leadership; rate analyses and billback recommendations need to be right the first time
• Coach analysts on rate analysis and state compliance so the whole team gets sharper
• Catch performance issues early, whether the problem is a community underbilling or an analyst not moving their list

Utility Recapture and Reporting

• Own the monthly recapture cycle: expense versus resident billing income by community, fund, and utility line
• Investigate every miss and document the root cause, whether it's rates, billing setup, occupancy, or a provider increase nobody caught
• Maintain the billback opportunity pipeline, and drive it from rate analysis through first bill
• Flag over recapture as well as under recapture, and prepare the executive roll ups for P&L calls

Billing Operations

• Manage rate table changes and new billback launches in the billing platform (ManageAmerica or similar), including high and low read exception review
• Audit provider invoices against resident billing to confirm pass through accuracy

Submetering

• Oversee the installation pipeline across properties and vendors, from contract through permitting, install, and billing activation
• Keep the master submetering contracts tracker current across the portfolio

Contracts and Vendors

• Negotiate and manage waste hauler, cable, and internet agreements, including rate escalation terms
• Route agreements through legal, and track renewals so nothing expires by accident

Compliance

• Maintain the rate notice compliance tracker across every operating state
• Keep Havenpark at 100% legal compliance on notice timelines and content, no exceptions

Budgeting

• Build annual utility budgets from trailing actuals, provider rate schedules, and contract terms
• Support the broader budget cycle with utility trend analysis

What You Bring

• 4+ years in utility management, property operations, or revenue or financial analysis
• Real people management experience: you set expectations, review work, and have the hard conversation when someone isn't hitting their numbers
• Advanced Excel skills, comfortable in large GL exports
• Working knowledge of multi state utility pass through regulation, or the ability to build it fast
• Strong vendor negotiation skills
• Clear written communication; you'll draft resident notices, regulator responses, and executive summaries

Nice to Have

• Experience with utility billing platforms like ManageAmerica or Conservice
• A track record running multiple recurring cycles (reporting, notices, renewals) without a dropped ball

If you'd rather find the root cause of a recapture miss than just report it, and you get real satisfaction from a team that hits its numbers, this is your role.

• competitive salary
• comprehensive health benefits
• generous PTO
• paid holidays
• a 401(k) with a 6% company match
• infinite opportunities to learn, develop, and sharpen their skills

It is our policy to recruit, hire, and promote qualified personnel in all job classifications without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability, or veteran status.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.