Utilities Front Office Assistant

University of Alaska; Fairbanks, Northern (AK, KY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Retirement options

Annual leave

12 paid holidays

Tuition waivers

Health/dental/vision coverage

Job summary

The University of Alaska Fairbanks Facilities Services Utilities Department seeks an organized administrative professional to support the UAF power plant operations. You will provide essential administrative services, maintain records, assist with regulatory documentation, and help with purchasing and timekeeping in a fast-paced team setting.

Key responsibilities include reception duties, handling confidential information, and contributing to efficient office operations while ensuring accuracy

Qualifications

• High School graduation and three years office/administrative experience, or an equivalent combination of training and experience.
• An unrestricted Alaska driver's license and clean driving record in compliance with UA Safe Driving criteria is required.

Responsibilities

• Support records management and regulatory documentation for Utilities operations.
• Assist purchasing, timekeeping, and daily office operations.
• Perform reception duties and maintain confidentiality and professionalism.

Skills

Customer service

Communication

Organizational skills

Records management

Purchasing

Timekeeping

Reception duties

Education

High School diploma

Job description

The University of Alaska Fairbanks Facilities Services Utilities Department is seeking an organized and dependable administrative professional to support operations at the UAF power plant. This position serves as a key administrative resource for the Utilities team, providing support in records management, regulatory documentation, purchasing, timekeeping, and daily office operations. If you enjoy a fast-paced environment, managing a variety of responsibilities, and being an important part of a team that keeps critical campus operations running, we encourage you to apply!

To thrive in this role, you will need strong customer service, communication, and organizational skills, along with the ability to manage multiple priorities and adapt quickly in a fast-paced environment. The successful candidate will be detail-oriented, accurate, and comfortable performing a variety of administrative and reception duties while maintaining confidentiality and professionalism. Strong judgment, problem-solving, time management, and follow-through are essential, as well as the ability to communicate effectively, take initiative, remain flexible, and contribute to a positive and productive workplace.

Minimum Qualifications

High School graduation and three years office/administrative experience, or an equivalent combination of training and experience.

An unrestricted Alaska driver's license and clean driving record in compliance with UA Safe Driving criteria is required.

Position Details

This is a full-time, Term-funded, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on UA Staff Salary Schedule, Grade 77, based on education and experience.

• Competitive salary
• Full employee benefits package
• Retirement options
• Annual leave
• 12 paid holidays per year
• Tuition waivers for employees and family members
• Affordable medical, dental and vision care coverage
• UA Staff Salary Schedule, Grade 77

Application review will begin on August 27, 2026. Applications received by this date will receive priority consideration; however, the recruitment will remain open until filled.

This position is part of a bargaining unit represented by the Coalition of Alaska University Staff for Equity (CAUSE)-UAW.

This is a term-funded position reviewed annually for contract renewal at the University's discretion.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at [e-mail].

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at:

UAA:(Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension)Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or [e-mail]/907-786-1214 or [e-mail].

UAF:(Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus)Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or [e-mail].

UAS:(Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus)Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing [e-mail].