Utilities Coordinator

Jibe Ventures; Miami (FL); Remote; USD 60,000 - 80,000; Full time

Job summary

Exodigo is seeking a detail-oriented Utility Coordinator to support 811 design ticket submission, permitting coordination, and project readiness. You will collaborate with AHJs, municipalities, and utility owners to ensure timely permits, accurate records, and well-prepared project documentation for field operations and map production.

The role emphasizes ongoing coordination, cost/time estimates for proposals, and proactive communication with internal teams.

Qualifications

• 2-4 years of relevant experience in utility coordination, permitting, or project operations.
• Strong attention to detail and ability to follow structured workflows.
• Clear written and verbal communication skills.
• Comfortable working with task-tracking and document management tools
• Ability to manage multiple requests and deadlines.
• Interest in utilities, infrastructure, operations, or geospatial work.

Responsibilities

• Submit 811 design ticket requests to state and local One Call Centers.
• Coordinate with AHJ, municipalities, utility owners, and external stakeholders for permitting requirements.
• Obtain permits and approvals from municipalities, utility owners, or other stakeholders.
• Review permit requirements during project scoping and provide cost and timeline estimates for client proposals.
• Manage permit submissions and payment workflows following NTP.
• Verify ticket details and ensure information is accurate and complete.
• Track ticket confirmations, deadlines, and statuses in Monday.com.
• Contact utility owners to request records (maps, PDFs, shapefiles, etc.).
• Follow up on outstanding requests and escalate unresponsive utilities.
• Review incoming utility records for completeness and usability.
• Upload records to SharePoint per Exodigo standards.
• Update internal teams on ticket status and weekly reporting.
• Follow jurisdiction-specific requirements and SOPs.

Skills

Attention to detail

Written & verbal communication

Time management

Task tracking

Tools

Monday.com

SharePoint

Job description

Description

Exodigo is the leading underground mapping solution for non-intrusive discovery. Our platforms combine multi-sensor fusion, 3D imaging, and AI technologies to create complete, accurate underground maps that enable confident decision-making for customers across the built world. We transform the project lifecycle for our customers, who include key community stakeholders in the utilities, transportation and government sectors.

We are experiencing sky-rocketing growth and closed a historically large $96M Series B round in July of 2025

Job description

We’re looking for a Utility Coordinator to support the execution and tracking of 811 design ticket equests and project permitting. This operations-focused role that plays a critical part in preparing projects for successful field operations and final map production. You’ll work closely with Utility Coordinators, Project Managers, and Mapping teams to ensure utility records are requested, permits are secured, and projects are prepared accurately and on time. his role is ideal for someone detail-oriented, process-driven, and interested in infrastructure, utilities, or operations.

What You’ll Do

• Submit 811 design ticket requests to state and local One Call Centers
• Coordinate with the Authority Having Jurisdiction (AHJ), municipalities, utility owners, and other external stakeholders to determine project-specific permitting requirements.
• Obtaining permits and approvals from municipalities, utility owners, or other stakeholders
• Review permit requirements during project scoping and provide cost and timeline estimates for inclusion in client proposals
• Manage permit submissions and payment workflows following client or internal Notice to Proceed (NTP)
• Verify ticket details and ensure required information is accurate and complete
• Track ticket confirmations, response deadlines, and statuses in Monday.com
• Contact utility owners to request available records (maps, PDFs, shapefiles, etc.)
• Follow up on outstanding requests and elevate issues when utilities are unresponsive
• Review incoming utility records for basic completeness and usability
• Upload records to SharePoint following Exodigo standards
• Update internal teams on ticket status and support weekly reporting
• Follow jurisdiction-specific requirements and internal SOPs

What Success Looks Like

• Design tickets submitted on time and tracked accurately
• Required permits and approvals secured in advance of scheduled fieldwork, minimizing project delays
• Utility records consistently uploaded, organized, and easy to find
• Clear, timely communication with internal teams and utility owners
• Projects prepared with the required permits and utility records ahead of scan dates

Requirements

• 2-4 years of relevant experience in utility coordination, permitting, or project operations
• Strong attention to detail and ability to follow structured workflows
• Clear written and verbal communication skills
• Comfortable working with task-tracking and document management tools
• Ability to manage multiple requests and deadlines
• Interest in utilities, infrastructure, operations, or geospatial work

Nice to Have

• Exposure to 811 design ticket workflows (internship, coursework, or prior role)
• Familiarity with Monday.com, SharePoint, or similar platforms

Salary range: $60,000 - $80,000

Location : Remote - East Coast Preferred

Exodigo encourages applications from qualified candidates of all backgrounds. We are an equal opportunity employer and consider all applicants without regard to characteristics protected under applicable federal, state, or local law, including race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or veteran status.

Learn more

Our mission is to power the next era of underground exploration - saving time, money, lives, and the planet. We are focused, intentional, confident, and hard working. We solve big problems, but we are approachable, open-minded, and love hard questions.

You can learn more about us on our website or check out this short video.