US_Management Associate II_CO

Tech in Motion; South San Francisco (CA); Sur place; USD 100 000 - 123 000; Plein temps

Résumé du poste

Motion Recruitment in San Francisco is seeking a US Management Associate II to provide analytical, operational support to senior leaders and teams, coordinating priorities and ensuring alignment across functions.

You will engage cross-functional partners, apply project management practices, and explore AI-enabled tools to improve coordination and workflows, while respecting confidentiality and discretion in handling sensitive information. This is a 9-month contract based in San Francisco, CA.

Qualifications

• Requires strong coordination across teams and stakeholders
• Fluent English communication is essential
• Experience applying project management principles
• Analytical thinker with proactive problem-solving
• Ability to work independently and in a team environment

Responsabilités

• Actively participate in meetings and promote new ways of working.
• Support change management activities professionally and discretely.
• Enable effective virtual collaboration using enterprise platforms.
• Coordinate work packages, prioritization, planning and stakeholder communications.
• Prepare updates to support discussions, recommendations and decisions.
• Identify opportunities to simplify processes and improve workflows.
• Apply AI-enabled and digital tools to improve coordination and information management.
• Coordinate administrative activities including intake channels and compliance support.

Description du poste

Job Title: US_Management Associate II_CO

Job Location: San Francisco, California, 94080

Job duration: 9 Months contract with possible extension

Job Profile Summary:

Provides analytical, operational and specialized support to leaders and teams, enabling effective execution of business priorities. Coordinates activities across teams and stakeholders, helping ensure alignment, follow-through and effective ways of working. Work may involve sensitive or confidential information and requires sound judgment, discretion and proactive problem-solving. Responsibilities may span a range of business and operational activities within the functional remit.

Mindset and Behavior Profile:

• Agile mindset (speed, stability, flexibility) - works according to and brings the agile mindset concept into daily operations, embracing transparency, candor, input and feedback.
• Customer Centric Mindset - internal and external.
• A creative and growth mindset, with curiosity for new technologies and ways of working.
• High willingness to take ownership and a can-do mindset.
• Giving and receiving feedback.
• Manage and enable change.
• Develop an understanding of the broader business context and connect day-to-day activities with team and functional priorities.

Capabilities Required:

• Enterprise thinking - act on behalf of the enterprise, lead with inclusion and build company reputation.
• Consultative excellence to proactively shape solutions that accelerate Therapeutic Area priorities and stakeholder success.
• Comfort with challenging the status quo, influencing change and navigating a global network, embracing work in self-organized teams and proactively contributing to improving the Operations Partner community.
• Strong collaboration, communication and facilitation skills, negotiation and influencing abilities, and presentation skills.
• Superior and independent judgment and discretion with sensitive, confidential and proprietary information.
• Ability to build trust and confidence with colleagues and stakeholders.
• Seek to simplify, prioritize and act with urgency - focusing on the right work, taking smart risks, speaking up and challenging, fostering learning and creativity, and collaborating and building networks.
• Apply sound judgment and a growing understanding of the business to prioritize work and identify practical solutions.
• Use project management approaches appropriate to the work to organize activities, coordinate stakeholders and support delivery through to completion.
• Be curious about and increasingly leverage AI and digital tools to simplify work, improve productivity and enable more effective ways of working.

Areas of Focus:

• Executive Partnership: Providing high-touch operational partnership to senior leaders, helping coordinate priorities, key interactions and complex activities while anticipating needs and enabling effective use of leadership time.
• Core Operations Partner Support: Enabling effective business and team operations through coordinated workflows, operational processes, digital tools and continuous improvement.
• Operational Program Support: Coordinating projects, work packages and cross-functional activities, connecting stakeholders, actions, timelines and priorities to support effective execution.

Operations Partner Responsibilities:

• Actively participate in meetings, promoting new ways of working and improvements to work processes, as well as sharing ideas and support amongst colleagues.
• Act in a professional and exemplary manner whilst supporting change management activities.
• Enable effective virtual collaboration within CVRM TA through the effective use of enterprise collaboration platforms and digital tools
• Coordinate work packages and projects, including prioritization, planning, stakeholder coordination, progress tracking and development of solutions.
• Support business and team priorities by coordinating actions, timelines and follow-up across stakeholders.
• Prepare and synthesize relevant information and updates to support discussions, recommendations and decision-making.
• Proactively identify opportunities to simplify processes and improve ways of working.
• Explore and apply AI-enabled and digital tools where appropriate to improve coordination, information management and operational workflows.
• Coordinate business and administrative activities through agreed intake channels, including meeting logistics, recruitment, contract and compliance support, ensuring continuity and effective execution of work.
• Support effective ways of working by helping connect priorities, stakeholders and follow-through across the functional remit.

Who you are:

• You have good verbal and written communication skills - fluency in English is a requirement.
• You have experience working in diverse and complex organizational cultures and structures and embrace the concept of constantly adapting to support Roches 10-year ambitions.
• You are tech savvy and proficient with technology applications and enjoy exploring new digital tools. You are curious about AI and its potential to improve how work gets done.
• You have strong organizational skills and attention to detail and the ability to track and manage projects through to completion.
• You are comfortable applying project management principles to organize work, coordinate activities and manage competing priorities.
• You are interested in developing your business acumen and understanding how your work contributes to broader team and functional priorities.
• You maintain a collaborative, professional, highly responsive and team-oriented approach to the workplace.
• You are able to work independently and with a team effectively.
• You have the ability to see the big picture and incorporate problem solving, critical thinking and tactical execution into your daily work.
• You maintain calm in a fast-paced environment with an ability to multitask and prioritize numerous projects.
• You maintain confidentiality and discretion.