Urgent Care Front Office Rep

Banner Health; Mesa (AZ); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

EEO/Disability/Veterans

Job summary

Banner Health is seeking a Front Office Representative to be the first point of contact at Banner Urgent Care. You will float across Zone 5 clinics, assisting with check-in, insurance verification, and scheduling. The role supports physicians and staff, ensuring a smooth patient experience across multiple locations.

The position is part-time with two 12-hour shifts per week. Shifts are variable and may include weekends; location is Banner Urgent Care – East Valley, Zone 5.

Qualifications

• High school diploma or GED required with ability to multi-task in a medical office.
• Ability to type at least 30 wpm and perform data entry accurately.
• Preferred: experience with medical terminology and EMR systems.

Responsibilities

• Answer and route calls; document messages and coordinate with clinical staff.
• Verify demographics and insurance; collect co-pays and process self-pay as needed.
• Schedule appointments and provide patient preparation instructions.
• Print and file charts, superbills, and forms for next business day.
• Assist with billing packages and daily reconciliation of tickets.
• Escort patients, take vitals, and support clinical staff as required.
• Handle multiple computer programs and prioritize tasks with minimal supervision.

Skills

Multi-tasking

Phone handling

Communication skills

Customer service

Education

High school diploma/GED

Tools

Electronic medical records

Insurance verification systems

Job description

Primary City/State:

Mesa, Arizona

Department Name:

Higley & Southern-Urg Care

Work Shift:

Varied

Job Category:

Administrative Services

Great careers start with great training. The people of Banner Health are focused on delivering excellent care to our patients. In return, we are committed to excellence in personal development for all our team members.

As a Front Office Representative, you are the first point of contact as patients and visitors approach the front desk. You'll work collectively with a dedicated group of healthcare professionals to ensure patients have a positive experience. You have the opportunity to build great rapport with employees as you travel throughout the Banner Urgent Care facilities, floating throughout the clinics in Zone 5 .

Location: Banner Health Urgent Care –East Valley, Zone 5

Status: Part-Time (Two 12-hour shifts per week)

Schedule: Variable; must be available to work any day of the week, including weekends

Zone 5

Crismon & Southern

Higley & Southern

Lindsay & University

Gilbert & Southern

Val Vista & Guadalupe

Higley & Baseline

Gilbert & McKellips

Discover the difference at Banner Urgent Care. With hours from 8 a.m. to 9 p.m., you'll help care for patients in need of immediate medical attention. With minimal wait times, affordable service and multiple locations, Banner Urgent Care is a smart, sensible choice for patients and another great employment option at Banner Health.

POSITION SUMMARY

This position serves as the first point of contact between patients and the facility. Coordinates and guides patient visit from check-in to check-out. Performs various functions including, scheduling, insurance verification, collecting co-pays, and gathering patient demographic information. Answers and routes phone calls and completes daily paperwork and necessary reports.

CORE FUNCTIONS

1. Receives all incoming calls from both internal and external lines. Documents messages and routes to appropriate clinical staff. Transfers calls as necessary. Ensures documentation in medical record is complete including lab and test results. Assists in facilitating requests for patient medical records.
2. Receives patient in applicable systems, confirms patient demographics and insurance information and performs insurance verification when required. May be required to calculate and collect copays, deductibles, and self-pay. Totals charges on patient’s super-bill at check-out. Coordinates transportation to care centers and residential homes as requested by patients or physicians.
3. Schedules, re-schedules patient’s office appointments, follow-up appointments, diagnostic tests, surgeries and may provide patient with preparation instructions for exams, tests, or surgeries when required. Confirms patient appointments for the following day. May prepare patient referrals to specialty care.
4. Prints physician schedules, superbills, labels and other applicable forms in preparation for next business day. Pulls and files patient charts and prepares new patient charts as needed. Prints and files transcription notes. Provides administrative support for Physicians as needed.
5. Reconciles charge tickets to each day's schedule, identifies incomplete tickets, missing charge codes or missing diagnosis and notifies clinical staff. Forwards completed tickets and/or billing package to the business office or billing company.
6. Escorts patients back to the patient exam rooms, takes vitals and patient history, may assist with patient treatment, if required by the assigned facility.
7. Expected to perform daily work duties with minimal supervision based on training and policies provided. Additional guidance available as needed for new or unusual tasks. Required to resolve minor patient grievances. Required to have working knowledge of referral and authorization processes. Must navigate a variety of separate computer programs at any given time and handle multiple demands on time. Internal customers include all patients, staff and clinic providers. External customers include non-clinic providers and facilities.

MINIMUM QUALIFICATIONS

High school diploma/GED or equivalent working knowledge.

Requires a demonstrated ability to multi-task between heavy phone volume, multiple computer systems and frequent interruptions. Must have the ability to handle ongoing face-to-face contact with patients and staff while functioning in a busy medical office environment.

Must be able to type a minimum of 30 wpm and perform data entry.

PREFERRED QUALIFICATIONS

Six months experience working in a medical office and/or hospital setting preferred. Working knowledge of medical terminology is preferred. Previous experience working with electronic medical records and insurance is preferred. Bi-lingual in Spanish is preferred.

Additional related education and/or experience preferred.

EEO Statement:

EEO/Disabled/Veterans (https://www.bannerhealth.com/careers/eeo)

Our organization supports a drug-free work environment.

Privacy Policy:

Privacy Policy (https://www.bannerhealth.com/about/legal-notices/privacy)

EOE/Female/Minority/Disability/Veterans

Banner Health supports a drug-free work environment.

Banner Health complies with applicable federal and state laws and does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, age, or disability