URBN Temp Talent Acquisition Coordinator

URBN (Urban Outfitters, Anthropologie Group, Free People & Nuuly); Philadelphia (Philadelphia County); On-site; USD 25,000 - 39,000; Part time

Job summary

URBN seeks a Temporary Talent Acquisition Coordinator to provide high-volume administrative support for URBN's early career recruitment during internship and Drexel Co-op cycles.

Role involves scheduling, materials prep, evaluation forms, and space support, reporting to the Assistant Recruiter - Early Careers. Duration runs from 11/9/26 to 12/18/26; full availability is preferred.

Qualifications

• 1+ years in recruiting coordination, HR support, or admin operations.
• Detail-oriented with the ability to manage complex scheduling and multiple calendars.
• Proficient in Google Workspace: Docs, Sheets, Drive, Forms.
• Flexible team player for diverse administrative tasks and priority support.
• Availability for 11/9/26–12/18/26.

Responsibilities

• Interview Scheduling & Logistics: coordinate complex calendar for virtual co-op and intern interviews.
• Materials Preparation: print, organize, and assemble candidate resume folders for interview days.
• Evaluation & File Management: create and maintain candidate evaluation forms and tracking folders in Google Drive.
• Team & Space Support: assist Early Careers team and organize recruitment spaces.

Skills

Google Workspace

Scheduling coordination

Administrative operations

HR support

Multitasking

Tools

Google Drive

Google Docs

Google Sheets

Job description

The URBN Temporary Talent Acquisition Coordinator provides high-volume administrative support for URBN's early career recruitment initiatives during a key hiring season. Reporting to the Assistant Recruiter - Early Careers, this role acts as the operational backbone for our internship and Drexel Co-op hiring cycles.

We are looking for a highly organized, detail-oriented coordinator who excels at logistical coordination, complex scheduling, and administrative execution to support seamless and high-touch candidate scheduling on behalf of the URBN internship program and the Drexel Co-op program.

This role will take place from November 9, 2026 through December 18, 2026.

Full availability throughout the duration of the term is preferred.

Role Responsibilities:

• Interview Scheduling & Logistics: Manage complex calendar coordination for virtual co-op and intern candidate interviews.
• Materials Preparation: Print, organize, and assemble candidate resume folders for interview days.
• Evaluation & File Management: Create and maintain candidate evaluation forms and tracking folders in Google Drive, ensuring prompt delivery and communication to hiring managers.
• Team & Space Support: Provide operational support to Early Careers team, including hands-on organization and cleanup of recruitment storage and materials spaces.

Role Qualifications:

• Experience: 1+ years of experience in recruiting coordination, HR support, or administrative operations.
• Organizational Mastery: Exceptional attention to detail with the ability to manage complex scheduling, printed materials. Comfortable with high-volume, administrative execution and managing multiple calendars.
• Technical Skills: Strong proficiency in Google Workspace (Docs, Sheets, Drive, Forms).
• Adaptability: A flexible team player willing to tackle diverse administrative tasks and step in wherever priority support is needed.
• Work Style: High comfort level with heads-down, high-volume administrative work; someone who genuinely enjoys organization, execution, and keeping processes running smoothly.
• Technical Skills: Strong proficiency in Google Workspace (Docs, Sheets, Drive, Forms).
• Availability: Full availability to work the duration of the assignment (11/9/26 - 12/18/26).
• Interest in talent acquisition, the recruiting lifecycle, applicant tracking, and ensuring a high-touch, seamless candidate experience is a plus!