Urban Outfitters Buying Operations Coordinator

Urban-Outfitters-7e13a49d; Philadelphia (Philadelphia County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off (PTO)

Employee discounts

Retirement savings

Job summary

Urban Outfitters is seeking a Buying Operations Coordinator to support daily operations within the buying area, ensuring timely merchandise delivery through proactive vendor communication and follow-up with the distribution center and buying team.

The role emphasizes maintaining accurate SKUs, managing backorders, RTVs, and price changes, while collaborating with Planning, Allocation, and AP teams to optimize receipts and OT B availability.

Qualifications

• Attention to detail with PO entry, SKU maintenance, and invoice corrections.
• Time management to handle deliveries, seasonal timelines, and multiple priorities.
• Clear, consistent communication with vendors, DC, and internal teams.
• Proactive problem solving for delays, discrepancies, and backorders.
• Cross-functional collaboration with Buying, Planning, Allocation, and AP teams.

Responsibilities

• Enter and revise purchase orders as needed.
• Track receipts to ensure timely delivery of merchandise.
• Maintain accurate SKU information.
• Manage backorders and pre-orders to satisfy customers.
• Communicate with the distribution center to ensure smooth operations.
• Coordinate RTVs, reticketing, and price changes with Planning and Allocation teams.
• Manage receipts with open-to-buy availability and collaborate on order/receipt shifts.
• Oversee DTC flags and shipping restrictions.
• Oversee GTIN management for product items.
• Coordinate time-sensitive deliveries for events and seasonal launches.
• Assist with invoice corrections and adjustments with Accounts Payable.
• Work with Buying, Planning, and Allocation teams toward common merchandise goals.

Skills

Attention to detail

Time management

Communication skills

Problem solving

Collaboration

Education

Bachelor's degree in Business or related field

Job description

Role Summary

Urban Outfitters is looking for a Buying Operations Coordinator that will support the daily operational functions within the buying area, ensuring timely delivery of merchandise through consistent communication and follow-up with vendors, the distribution center, and the buying team. This role also involves developing key cross-functional relationships with the distribution center, vendors, production, buying, planning, and allocation teams.

Role Responsibilities

• PO Entry and Revisions:Enter and revise purchase orders as needed.
• Timely Delivery:Ensure timely delivery of merchandise by tracking and monitoring receipts.
• SKU Maintenance:Maintain accurate SKU information.
• Backorder and Pre-Order Management:Manage backorders and pre-orders to ensure customer satisfaction.
• DC Communication and Follow-Up:Communicate and follow up with the distribution center to ensure smooth operations.
• RTVs, Retickets, and Price Changes:Manage and execute return-to-vendor (RTV) processes, reticketing, and price changes in coordination with Planning and Allocation teams.
• Receipt Management:Manage receipts alongside open-to-buy (OTB) availability, ensuring the class is not overbought and collaborating with planning/buying when shifting orders/receipts.
• DTC Flags and Shipping Restrictions:Manage direct-to-consumer (DTC) flags and shipping restrictions.
• GTIN Management:Oversee Global Trade Item Number (GTIN) management.
• Event and Seasonal Deliveries:Coordinate time-sensitive deliveries for events and seasonal setups.
• Invoice Corrections:Facilitate and assist in corrections and adjustments to invoices with the Accounts Payable team.
• Team Collaboration:Work in synergy with Buying, Planning, and Allocation teams toward common goals for the merchandise area.

Role Qualifications

• Attention to Detail – Ensuring accuracy in PO entry, SKU maintenance, and invoice corrections.
• Time Management – Managing deliveries, seasonal timelines, and multiple priorities.
• Communication Skills – Clear and consistent communication with vendors, DC, and internal teams.
• Problem Solving – Navigating issues like delayed shipments, invoice discrepancies, and backorder challenges.
• Collaboration – Working cross-functionally with Buying, Planning, Allocation, and Accounts Payable.
• Bachelor's Degree in Business or a related field preferred

The Perks

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

EEO Statement

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.