Urban Outfitters Merchandise Operations Coordinator

URBN (Urban Outfitters, Anthropologie Group, Free People & Nuuly); Philadelphia (Philadelphia County); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

PTO

Employee discounts

Retirement savings

Job summary

Urban Outfitters is seeking a Merchandise Operations Coordinator to support daily operational functions within the buying area, ensuring timely delivery of merchandise through consistent communication with vendors, the distribution center, and the buying team.

You will develop cross-functional relationships with the distribution center, vendors, production, buying, planning, and allocation teams to keep merchandise moving smoothly and align on key priorities.

Qualifications

• Attention to detail required for PO entry, SKU maintenance, and invoice corrections.
• Time management for deliveries, seasonal timelines, and multiple priorities.
• Clear and consistent communication with vendors, DC, and internal teams.
• Navigate issues like delayed shipments, invoice discrepancies, and backorders.
• Work cross-functionally with Buying, Planning, Allocation, and Accounts Payable.

Responsibilities

• PO Entry and Revisions: Enter and revise purchase orders as needed.
• Timely Delivery: Ensure timely delivery of merchandise by tracking and monitoring receipts.
• SKU Maintenance: Maintain accurate SKU information.
• Backorder and Pre-Order Management: Manage backorders and pre-orders to ensure customer satisfaction.
• DC Communication and Follow-Up: Communicate and follow up with the distribution center to ensure smooth operations.
• RTVs, Retickets, and Price Changes: Manage RTVs, reticketing, and price changes with Planning/Allocation teams.
• Receipt Management: Manage receipts with open-to-buy availability, ensuring no overbuy and coordinating with planning/buying when shifting orders/receipts.
• DTC Flags and Shipping Restrictions: Manage direct-to-consumer flags and shipping restrictions.
• GTIN Management: Oversee GTIN management.
• Event and Seasonal Deliveries: Coordinate time-sensitive deliveries for events and seasonal setups.
• Invoice Corrections: Assist in corrections/adjustments to invoices with Accounts Payable.
• Team Collaboration: Work with Buying, Planning, and Allocation toward common goals.

Skills

Attention to detail

Time management

Communication skills

Problem solving

Collaboration

Job description

Urban Outfitters is looking for a Merchandise Operations Coordinator that will support the daily operational functions within the buying area, ensuring timely delivery of merchandise through consistent communication and follow-up with vendors, the distribution center, and the buying team. This role also involves developing key cross-functional relationships with the distribution center, vendors, production, buying, planning, and allocation teams.

Role Responsibilities

• PO Entry and Revisions: Enter and revise purchase orders as needed.
• Timely Delivery: Ensure timely delivery of merchandise by tracking and monitoring receipts.
• SKU Maintenance: Maintain accurate SKU information.
• Backorder and Pre-Order Management: Manage backorders and pre-orders to ensure customer satisfaction.
• DC Communication and Follow-Up: Communicate and follow up with the distribution center to ensure smooth operations.
• RTVs, Retickets, and Price Changes: Manage and execute return-to-vendor (RTV) processes, reticketing, and price changes in coordination with Planning and Allocation teams.
• Receipt Management: Manage receipts alongside open-to-buy (OTB) availability, ensuring the class is not overbought and collaborating with planning/buying when shifting orders/receipts.
• DTC Flags and Shipping Restrictions: Manage direct-to-consumer (DTC) flags and shipping restrictions.
• GTIN Management: Oversee Global Trade Item Number (GTIN) management.
• Event and Seasonal Deliveries: Coordinate time-sensitive deliveries for events and seasonal setups.
• Invoice Corrections: Facilitate and assist in corrections and adjustments to invoices with the Accounts Payable team.
• Team Collaboration: Work in synergy with Buying, Planning, and Allocation teams toward common goals for the merchandise area.

Role Qualifications

• Attention to Detail – Ensuring accuracy in PO entry, SKU maintenance, and invoice corrections.
• Time Management – Managing deliveries, seasonal timelines, and multiple priorities.
• Communication Skills – Clear and consistent communication with vendors, DC, and internal teams.
• Problem Solving – Navigating issues like delayed shipments, invoice discrepancies, and backorder challenges.
• Collaboration – Working cross-functionally with Buying, Planning, Allocation, and Accounts Payable.

The Perks

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

EEO Statement

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.