University Police Records Analyst

Penn State University; University Park (TX); Híbrido; USD 41.000 - 59.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

75% tuition discount

Descripción de la vacante

Penn State University is seeking a Records Analyst for the University Police Records Office. The role supports confidential records handling, data entry, and reporting across multiple campuses. Flexibility combines remote work with on‑campus presence.

The position emphasizes accuracy, discretion, and strong communication as you coordinate with faculty, staff, students, and state agencies while maintaining confidentiality.

Formación

• Associate Degree required.
• No prior relevant work experience required; experience considered.
• Background check and CJIS fingerprint check required.
• Ability to handle confidential information with discretion.
• Strong attention to detail and organizational skills.

Responsabilidades

• Review confidential police records for accuracy and compliance with reporting requirements.
• Create and maintain confidential police files and reports, electronic and hard copy.
• Process requests for confidential records and criminal history information.
• Serve as liaison to internal and external contacts.
• Provide data entry to the department records management system.
• Operate in SharePoint, Excel, and Crystal Reports.

Conocimientos

Attention to detail

Excellent communication

Customer service

Confidential information handling

Multitasking

Microsoft Office 365

SharePoint

Crystal Reports

Educación

Associate Degree

Herramientas

SharePoint

Excel

Crystal Reports

Microsoft Office 365

Descripción del empleo

POSITION SPECIFICS

The Penn State University Police and Public Safety Department is responsible for protecting and serving more than 100,000 students, employees as well as visitors at all of our campuses located throughout Pennsylvania. The University Police Records Office is seeking a full-time Records Analyst to work in the centralized University Police Records Office, which manages Police Records for all Penn State Campuses.

This position will:

• Review confidential police records for accuracy and for compliance with state and federal statutory reporting requirements and to resolve inconsistent information.


• Create and maintain confidential police files and reports both electronic and hard copy format.


• Receive, process, disseminate and ensure confidentiality of sensitive criminal history records and protected information.


• Process requests for confidential police records/criminal history record information.


• Serve as first-line liaison to internal and external contacts.


• Provide data entry to department records management system.


• Answer phones, sort incoming office mail and perform general office duties as assigned.


• Operate in SharePoint, Excel, and Crystal Reports.

It is essential that the successful candidate possesses the ability to use good judgment when dealing with sensitive information or situations and must maintain confidentiality. They must also possess:

• Attention to detail and strong organizational skills


• Outstanding customer service


• Ability to work cooperatively with various levels of faculty, staff, students and federal/state agencies


• Excellent verbal and written communication skills


• Strong computer skills to include but not limited to Microsoft Office 365 and database inquiry


• Ability to multitask


• Competency to work on time sensitive projects


• A trusted ability to work with confidential information

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work schedule should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree

No prior relevant work experience required; previous relevant work experience accepted in lieu of education.

Required Certifications:

None

An in-depth background investigation and a CJIS fingerprint check will be required to work within the police facility.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application