University Police Records Analyst

The Pennsylvania State University; University Park (TX); Híbrido; USD 41 000 - 59 000; Tempo integral

Resumo da oferta

Penn State University Police and Public Safety Department seeks a full-time Records Analyst to manage police records for Penn State campuses. Duties include reviewing records, processing confidential requests, and maintaining files with strict confidentiality.

The role requires an Associate Degree, strong attention to detail, and excellent communication. A flexible remote/on-campus arrangement is offered in a US-based role.

Qualificações

• Associate degree required; no prior relevant work experience required.
• Previous relevant work experience accepted in lieu of education.
• CJIS fingerprint check and background investigation required.
• US work authorization required; PSU does not sponsor visas.
• Flexible remote/on-campus work arrangement.

Responsabilidades

• Review confidential police records for accuracy and compliance.
• Create and maintain confidential police files and reports.
• Process requests for confidential records and criminal history information.
• Serve as liaison to internal and external contacts.
• Enter data into department records management system.
• Answer phones and sort mail; perform general office duties.
• Operate in SharePoint, Excel, and Crystal Reports.
• Maintain confidentiality and exercise good judgment with sensitive information.

Conhecimentos

Attention to detail

Customer service

Verbal communication

Written communication

Organizational skills

Multitasking

Team collaboration

SharePoint

Excel

Crystal Reports

Microsoft Office 365

Formação académica

Associate Degree

Ferramentas

SharePoint

Crystal Reports

Excel

Microsoft Office 365

Descrição da oferta de emprego

APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .POSITION SPECIFICSThe Penn State University Police and Public Safety Department is responsible for protecting and serving more than 100,000 students, employees as well as visitors at all of our campuses located throughout Pennsylvania. The University Police Records Office is seeking a full-time Records Analyst to work in the centralized University Police Records Office, which manages Police Records for all Penn State Campuses.This position will:Review confidential police records for accuracy and for compliance with state and federal statutory reporting requirements and to resolve inconsistent information.Create and maintain confidential police files and reports both electronic and hard copy format.Receive, process, disseminate and ensure confidentiality of sensitive criminal history records and protected information.Process requests for confidential police records/criminal history record information.Serve as first-line liaison to internal and external contacts.Provide data entry to department records management system.Answer phones, sort incoming office mail and perform general office duties as assigned.Operate in SharePoint, Excel, and Crystal Reports.It is essential that the successful candidate possesses the ability to use good judgment when dealing with sensitive information or situations and must maintain confidentiality. They must also possess:Attention to detail and strong organizational skillsOutstanding customer serviceAbility to work cooperatively with various levels of faculty, staff, students and federal/state agenciesExcellent verbal and written communication skillsStrong computer skills to include but not limited to Microsoft Office 365 and database inquiryAbility to multitaskCompetency to work on time sensitive projectsA trusted ability to work with confidential informationThis position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work schedule should be directed to the hiring manager during the interview process.MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSAssociate DegreeNo prior relevant work experience required; previous relevant work experience accepted in lieu of education.Required Certifications:NoneAn in-depth background investigation and a CJIS fingerprint check will be required to work within the police facility.BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITSThe salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.Salary Structure - Information on Penn State's salary structurePenn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .CAMPUS SECURITY CRIME STATISTICSPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .EEO IS THE LAWPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.Federal Contractors Labor Law PosterPA State Labor Law PosterPenn State PoliciesCopyright InformationHotlines