University Events Assistant

Colgate University; New York (NY); Presencial; USD 26.000 - 29.000; A tiempo parcial

Descripción de la vacante

Colgate University is seeking a part-time University Events Assistant to support registration management and execution of campus events. This role involves on-site work in the University Events Office, with up to 25 hours per week during business hours and occasional evening/weekend coverage.

Responsibilities include handling communications, document prep, and event logistics, while maintaining accurate event data in Raiser's Edge, NXT, and Google Workspace.

Formación

• Verbal and written communication skills are essential.
• Strong attention to detail and accurate work.
• Ability to balance multiple priorities with confidentiality.
• Collaborative mindset and willingness to share ideas.

Responsabilidades

• Provide admin support and manage event registration data using Raiser's Edge, NXT and Google Workspace.
• Staff on-site events and ceremonies, including major campus traditions.
• Assist with event setup, guest services, and liaise with vendors on event days.

Conocimientos

Communication

Attention to detail

Time management

Multitasking

Team collaboration

Discretion

Event Planning

Herramientas

Raiser's Edge

NXT

Google Workspace

Descripción del empleo

Colgate University

University Events Assistant

Requisition Number: 2026CW039Posting

Full Time/Part Time: Part Time

Division: Office of University Communications

Department: University Events

Wage/Salary Range: $19.00 - $21.00 / hour

Accountabilities

The University Events Assistant provides administrative and operational support for the registration management, and execution of more than 45 special events annually. Available for both the Fall and Spring semesters, this role involves regular on-site work in the University Events Office to assist with routine communications, document preparation, and event logistics. Schedule details include up to 25 hours per week during standard business hours (8:30 a.m. – 5:00 p.m.), arranged in consultation with the University Events Director, with mandatory evening and weekend hours required to support live event coverage.

Key Responsibilities Include

• Administrative Support & Data Management: Handle daily office tasks including email and phone correspondence, internet research, document copying, proofreading, and event collateral creation. Maintain accurate event registration data and track event logistics using tools such as Raiser's Edge, NXT, and Google Workspace.
• On-site Event Operations: Staff major campus traditions and ceremonies including Commencement, Reunion, Homecoming, Family Weekend, Arts, Creativity, and Innovation Weekend, dedication ceremonies, and receptions.
• Event Logistics & Guest Services: Assist with event setup and staging, greet guests, distribute nametags, operate golf carts for guest shuttles, and liaise with vendors on event days.

Professional Experience/Qualifications

The ideal candidate possesses strong interpersonal skills and a genuine interest in event planning. They must be comfortable interfacing with a wide range of campus stakeholders including alumni, parents, and community members while balancing multiple daily priorities with accuracy and confidentiality.

Qualifications

• Exceptional verbal and written communication skills with strong phone and email etiquette.
• Sharp attention to detail, accuracy, and efficient time-management skills.
• Demonstrated ability to manage multiple tasks simultaneously.
• Collaborative mindset with an eagerness to share creative ideas and participate in team brainstorming.
• Demonstrated interest in event planning and management.
• Strict commitment to discretion and maintaining confidential information

Work Schedule

Up to 25 hours per week from January, 2027 through June, 2027.

Job Open Date: 10/13/2026

Job Close Date

Open Until Filled Yes

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at [e-mail].