Unit Specialist II

University-of-Louisville; Louisville (TN); On-site; USD 48,000 - 72,000; Full time

Job summary

University of Louisville is seeking a Unit Specialist II in the Department of Surgery to manage the Chairman's calendar, coordinate meetings and travel, and support faculty recruitment and confidential documentation. The role requires strong communication, organizational, and administrative skills within a hospital/academic setting.

Responsibilities include maintaining CVs and licenses, coordinating weekend schedules, and assisting leadership with various office operations.

Qualifications

• Bachelor's degree in a related field and 2 years of relevant experience or an equivalent combination of education and experience.
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint; experience using Microsoft Teams and Zoom.
• Effective oral, written and interpersonal communication skills.

Responsibilities

• Manage the Chairman of Surgery's complex calendar, including administrative meetings, patient clinic schedules, surgery schedules, academic commitments, interviews, media engagements, and other departmental responsibilities.
• Coordinate meetings and conference calls with Program and Division Directors, faculty, residents, students, executive leadership, scientific organizations, and editorial boards.
• Serve as the primary administrative liaison for the Chairman of Surgery, coordinating travel arrangements, meeting registrations, accommodations, speaking engagements, reimbursements, and related logistics.
• Coordinate faculty recruitment activities for the Department of Surgery, including scheduling interviews, arranging itineraries, hosting activities, and processing reimbursements.
• Prepare, process, and maintain confidential correspondence and documentation, including contracts, grant materials, research proposals, and faculty communications.
• Maintain and update the Chairman's curriculum vitae, professional licenses, certifications, DEA registration, CME records, organizational memberships, and online profiles.
• Manage departmental conference room schedules and related administrative resources.
• Coordinate and organize administrative weekend coverage schedules for the Chairman and Division of Surgical Oncology faculty.
• Assist the Department Administrator with administrative operations and office functions, including handling communications and inquiries for the Chairman.
• Assist the Director of Marketing and Communications on projects supporting the Chairman and Department.

Skills

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Zoom

Communication

Education

Bachelor's degree in a related field

Tools

Office suite

Job description

Department:SurgeryLocation:Health Sciences CenterTime Type:Full timeWorker Type:RegularJob Req ID:R109434Minimum Requirements:Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 5 (Salaried)Position Description:The Department of Surgery in the School of Medicine is seeking a Unit Specialist II.ESSENTIAL DUTIES AND RESPONSIBILITIESManage the Chairman of Surgery's complex calendar, including administrative meetings, patient clinic schedules, surgery schedules, academic commitments, interviews, media engagements, and other departmental responsibilities.Coordinate meetings and conference calls with Program and Division Directors, faculty, residents, students, executive leadership, scientific organizations, and editorial boards.Serve as the primary administrative liaison for the Chairman of Surgery, coordinating local, national, and international travel arrangements, meeting registrations, accommodations, speaking engagements, reimbursements, and related logistics.Coordinate faculty recruitment activities for the Department of Surgery, including scheduling interviews, arranging candidate itineraries, organizing travel and accommodations, hosting activities, and processing candidate reimbursements.Prepare, process, and maintain confidential correspondence and documentation, including contracts, grant materials, research proposals, faculty communications, and other sensitive departmental records.Maintain and update the Chairman's curriculum vitae, professional licenses, certifications, DEA registration, CME records, organizational memberships, and online professional profiles.Manage departmental conference room schedules and related administrative resources.Coordinate and organize administrative weekend coverage schedules for the Chairman and Division of Surgical Oncology faculty.Assist the Department Administrator with administrative operations and office functions, including managing communications and responding to inquiries on behalf of the Chairman.Assist the Director of Marketing and Communications on projects and initiatives supporting the Chairman of Surgery and the Department.Perform other duties as assigned.PREFERRED QUALIFICATIONSProficient in Microsoft Outlook, Word, Excel, and Powerpoint.Experience using Microsoft Teams, and Zoom.Effective oral, written and interpersonal communication skills.Target Compensation Maximum:$72,389.00Target Compensation Minimum:$48,225.00Compensation will be commensurate to candidate experience.Equal Employment OpportunityThe University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.Assistance and AccommodationsComputers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].