Unit Secretary, Multitrauma Telemetry, Nights

University of Maryland Medical System; Baltimore (MD); On-site; USD 18,000 - 25,000; Full time

Job summary

University of Maryland Medical System is seeking a Night Shift Receptionist to provide customer-oriented reception and information services for patients, visitors, and staff. You will coordinate messages, maintain patient records, and support EMR processes, ensuring confidentiality and accurate information flow.

The role requires a high school diploma or GED and at least six months of general office experience; healthcare environment experience is preferred.

Qualifications

• High School diploma or equivalency (GED).
• Six months general office experience; healthcare setting preferred.
• Experience in patient care or service setting is preferred.

Responsibilities

• Provide a customer-oriented reception and information service for patients and visitors.
• Coordinate messages and information to and from patients and care providers.
• Maintain confidentiality and integrity of patient records and information.
• Use automated systems to access and manage clinical information.
• Coordinate patient appointments and transportation and routing of information.
• Provide clerical support activities (typing, filing, photocopying, mailing, census reconciliation).
• Support electronic medical record processes and related duties as needed.

Skills

Customer service

Verbal communication

Phone etiquette

Organization

Multitasking

Medical terminology

Education

High School diploma or GED

Tools

Electronic Medical Records (EMR)

Job description

Job Requirements

• Provides a customer-oriented reception and information service for patients, visitors, family members and patient care providers. Coordinates messages and information to and from patients and patient care providers. Establishes effective, customer-oriented relationships with internal staff, patients, visitors and healthcare providers.
• Demonstrates a professional and customer-oriented appearance and demeanor at all times. Demonstrates appropriate verbal and telephone skills.
• Ensures the integrity, completeness and confidentiality of the patient record, including compiling and ensuring completeness at discharge and transfer, according to standards set by Medical Records. Files patient information appropriately and notifies appropriate staff members of new information that affects patient care or patient flow.
• Appropriately uses automated systems to access, enter and manage clinical information, including orders and requisitions, summary reports and other information.
• Maintains confidentiality of all patient data (verbal, written, electronic).
• Coordinates patient appointments and transportation and ensures that information about patient activities, appointments and requests is appropriately routed and acted upon.
• Coordinates the movement of supplies, equipment, nourishment, laboratory specimens, and other patient care and administrative materials to and from the unit in an appropriate and timely manner. Orders, receives and distributes mail and supplies. Coordinates the ordering of online forms.
• Provides clerical support activities (typing, filing, photocopying, mailing, census reconciliation, errands) as requested.
• Provides support activities related to the electronic medical record (to include but not limited to, verifying physician attending in electronic medical record with the plate and taking corrective actions to update as needed, Admission/Discharge/Transfer (A/D/T) notifications, pull-up of patient lists, physician order monitoring and notification of nursing staff, label management, contacting helpdesk as needed, and providing support during down times).
• Maintains the order and appearance of public areas (nurse’s station, patient areas, etc.). Notifies support services when there are issues related to housekeeping or facilities maintenance. Follow up on identified issues and assures action is taken.

Responsibilities and Tasks

Shift: Nights, 7p-7:30A

• Provides a customer-oriented reception and information service for patients, visitors, family members and patient care providers. Coordinates messages and information to and from patients and patient care providers. Establishes effective, customer-oriented relationships with internal staff, patients, visitors and healthcare providers.
• Demonstrates a professional and customer-oriented appearance and demeanor at all times. Demonstrates appropriate verbal and telephone skills.
• Ensures the integrity, completeness and confidentiality of the patient record, including compiling and ensuring completeness at discharge and transfer, according to standards set by Medical Records. Files patient information appropriately and notifies appropriate staff members of new information that affects patient care or patient flow.
• Appropriately uses automated systems to access, enter and manage clinical information, including orders and requisitions, summary reports and other information.
• Maintains confidentiality of all patient data (verbal, written, electronic).
• Coordinates patient appointments and transportation and ensures that information about patient activities, appointments and requests is appropriately routed and acted upon.
• Coordinates the movement of supplies, equipment, nourishment, laboratory specimens, and other patient care and administrative materials to and from the unit in an appropriate and timely manner. Orders, receives and distributes mail and supplies. Coordinates the ordering of online forms.
• Provides clerical support activities (typing, filing, photocopying, mailing, census reconciliation, errands) as requested.
• Provides support activities related to the electronic medical record (to include but not limited to, verifying physician attending in electronic medical record with the plate and taking corrective actions to update as needed, Admission/Discharge/Transfer (A/D/T) notifications, pull-up of patient lists, physician order monitoring and notification of nursing staff, label management, contacting helpdesk as needed, and providing support during down times).
• Maintains the order and appearance of public areas (nurse’s station, patient areas, etc.). Notifies support services when there are issues related to housekeeping or facilities maintenance. Follow up on identified issues and assures action is taken.

Education & Experience

• High School diploma or equivalency (GED).
• A minimum of six months general office experience. Experience in a patient care or service setting is preferred.

Knowledge, Skills & Abilities

• Ability to perform duties of a clerical nature, including filing, photocopying and basic keyboard skills. Ability to use computer systems in order to access and manage patient data.
• Ability to demonstrate courteous phone etiquette.
• Ability to organize work priorities, perform several duties simultaneously, and function in stressful situations.
• Highly effective communication and interpersonal relationship skills are required to effectively interact with patients, families, nurses and other staff.
• Medical terminology required, registration for patients arriving for appointments

Patient Safety

• Takes action to correct observed risks to patient safety.
• Reports adverse events and near misses to appropriate management authority.
• Identifies possible risks in processes, procedures, devices and communicates the same to those in charge.