Unit Secretary - Obstetrics, Full-Time (40 Hours), Day Shift

UChicago Medicine; Harvey (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

UChicago Medicine Ingalls Memorial Hospital in the greater Chicagoland area is seeking a Unit Secretary in the Obstetrics department to be a central information source for physicians and staff.

This 100% onsite role requires a high school diploma, clerical experience, and strong teamwork; you will manage calls, transcribe orders, and maintain patient records, while protecting privacy.

Join a world-class academic healthcare system dedicated to compassionate patient care and clinical excellence.

Qualifications

• Unit Secretary/clerical experience, background and/or training.
• High School diploma or equivalent.
• Ability to function effectively in an extended team environment.
• Ability to resolve conflict effectively.
• Ability to give and receive feedback.
• Computer literate.

Responsibilities

• Promotes the values and mission of Ingalls Memorial Hospital.
• Promotes clinical excellence and service.
• Strong patient advocate.
• Screens and coordinates incoming and outgoing calls including recording and reporting pages and messages.
• Answers call lights promptly, communicates patient needs to appropriate personnel, and follow up on patient requests to ensure response.
• Transcribes medical staff orders in an accurate and timely manner.
• Ensures accurate processing of orders and charges from admission through hospitalization.
• Ensure accurate maintenance of the patient’s medical record and all unit records.
• Assembles the medical record in the proper sequence checking that all forms are stamped.
• Identifies outlier reports and forms and notes on audit tool for completion.
• Participates in inventory ordering and the distribution of clerical supplies/patient forms and disposition of outdated forms.
• Monitors discharge activities related to the billing process.

Skills

Unit secretary

Clerical experience

Teamwork

Conflict resolution

Computer literacy

Education

High School diploma or equivalent

Tools

Microsoft Word

Excel

Job description

Job Description

Be a part of a world-class academic healthcare system at UChicago Medicine Ingalls Memorial Hospital as a Unit Secretary in the Obstetrics department. Here, you will act as a central information source for physicians and other health care professionals. Our Unit Secretary's pride themselves on always maintaining patient privacy and confidentiality. This position is 100% onsite opportunity. You will need to be based in the greater Chicagoland area.

Essential Job Functions

• Promotes the values and mission of Ingalls Memorial Hospital.
• Promotes clinical excellence and service.
• Strong patient advocate.
• Demonstrates knowledge of proper telephone function and proper telephone etiquette.
• Screens and coordinates incoming and outgoing calls including recording and reporting pages and messages.
• Answers call lights promptly, communicates patient needs to appropriate personnel, and follow up on patient requests to ensure response.
• Transcribes medical staff orders in an accurate and timely manner.
• Ensures accurate processing of orders and charges from admission through hospitalization.
• Ensure accurate maintenance of the patient’s medical record and all unit records.
• Assembles the medical record in the proper sequence checking that all forms are stamped.
• Identifies outlier reports and forms and notes on audit tool for completion.
• Participates in inventory ordering and the distribution of clerical supplies/patient forms and disposition of outdated forms.
• Monitors discharge activities related to the billing process.

Required Qualifications

• Unit Secretary/Clerical experience, background and/or training
• High School diploma or equivalent
• Ability to function effectively in an extended team environment
• Ability to resolve conflict effectively
• Ability to give and receive feedback
• Computer literate

Preferred Qualifications

• Medical Terminology background
• Transcription experience
• Experience with Microsoft Word & Excel

Position Details

• Job Type/FTE: Full-Time
• Shift: Days (10-hour shifts)
• Unit/Department: Obstetrics
• Work Location - Onsite
• CBA Code: SEI Union

About Us

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.