Unit Secretary - Night

Inova Health System; Alexandria (VA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health benefits

Dental & Vision

401k match

Education assistance

Student loan help

Mental health support

Remote/hybrid options

Job summary

Inova Alexandria Hospital is seeking a dedicated Unit Secretary for the Intermediate Cardiac Unit (ICU). This full-time role covers 12-hour night shifts, every other weekend, totaling 36 hours per week.

The position supports efficient unit operations and patient record management. The ideal candidate has a High School diploma or GED, BLS certification if also working as a Clinical Technician, and healthcare experience with EPIC familiarity.

Qualifications

• High School diploma or GED required.
• BLS certification required if also works as a Clinical Technician.
• EPIC experience and healthcare exposure preferred.

Responsibilities

• Perform clerical duties to support unit operations and manage records.
• Maintain physician and lab databases and keep supplies stocked.
• Attend meetings and record minutes as requested; prepare unit charges.
• Ensure confidentiality of patient information and proper medical record documentation.
• Extract and file test results, update patient charts in GECE/IDX and move to EDDIS as needed.
• Assist patients and families, triage basic needs, and inform the charge nurse of admissions or transfers.
• Coordinate patient movement, scheduling of tests, and liaise with nursing and transport staff.
• Greet patients and visitors, provide directions and non-clinical information to support prompt care.

Skills

Clerical skills

Communication

Healthcare experience

Education

High School Diploma or GED

BLS Certification

Tools

EPIC

Job description

Inova Alexandria Hospital is seeking a dedicated Unit Secretary to join the Intermediate Cardiac Unit (ICU) team. This role will be full-time 12-hour Night shifts, every other weekend, 36-hours per week .

Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.

Retirement: Inova matches the first 5% of eligible contributions - starting on your first day.

Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.

Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.

Work/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

Unit Secretary Responsibilities:

• Performs a variety of clerical activities and unit specific work to support efficient department operations; Copies and faxes records and other information as needed.
• Maintains and updates physician and lab databases; Maintains forms and clerical supplies and ensures maintenance of medical supplies based on par levels.
• Attend staff and committee meetings and records minutes as requested; Prepares unit charges as appropriate for specific unit needs.
• Provides support to ensure effective maintenance of confidential patient information; Creates, maintains, and terminates patient charts in compliance with Medical Records guidelines; Ensures the integrity of the medical record, including patient identification on all chart forms.
• Obtains and files test results, lab reports and treatment in charts; Update patient charts in GECE/IDX with the time of discharge and moves them to EDDIS in a timely manner; Runs and distributes EPIC reports as requested by leader.
• Assists in answering call bells and communicating specific patient needs to staff; Triages and escalates patient issues to next care provider if time exceeds 5 minutes or sooner as appropriate.
• Facilitates the movement of patients into and out of unit and keeps the Charge nurse informed of patients to be admitted or transferred; Coordinates with nurses, patient transport and admission personnel regarding admissions and transfers; Schedule diagnostic tests and lab work as prescribed by nursing and medical staff.
• Greets patients, families and visitors as they enter the unit. Provides non-clinical information (e.g. directions to a department, location of a patient's room, identification of assigned nurse) to patients, family members, visitors, staff, and physicians; Monitors patient and visitor movements at the nursing station and provide information to facilitate prompt patient care; Ensures that the desk always remains covered.

Minimum Qualifications:

• Education: High School or GED.
• Certification: Basic Life Support (BLS) if also works as a Clinical Technician.

Preferred Qualifications:

• Experience: Healthcare and previous EPIC experience.