Unit Secretary - Neuro ICU - Nights

Virginia Commonwealth University Health Systems; Richmond (VA); On-site; USD 22,000 - 32,000; Full time

Job summary

The Neuroscience ICU Unit at Virginia Commonwealth University Health Systems is a state-of-the-art, 28-bed unit providing neurocritical care. We are seeking a Unit Secretary to perform clerical tasks supporting patient and unit activities, records, and data.

This role requires working night shifts, 36–40 hours weekly, with responsibilities including handling medications and supplies, EMR and Microsoft Office tasks, and coordination with the Nurse Manager to ensure smooth operations.

Qualifications

• High School Diploma or GED required.
• Proficient with Microsoft Office.
• Experience with EMR preferred.
• Able to work nights, weekends, and holidays as needed.

Responsibilities

• Handle, transport, access to and/or contact with medications and related supplies.
• Maintain patient and unit records and data.
• Coordinate with Nurse Manager and other staff for smooth unit operations.
• Assist with scheduling and staffing as needed.

Skills

Organizational skills

Medical terminology

Healthcare setting experience

Microsoft Office

EMR

Education

High School Diploma or GED

Medical Terminology course

Tools

Microsoft Office

EMR

Job description

The Neuroscience ICU Unit is state-of-the-art and the largest in the state of Virginia, equipped with 28 beds dedicated to providing outstanding neurocritical care service for a variety of diseases involving the nervous system (brain, spinal cord and nerves). The NSICU is an essential component of VCU's comprehensive stroke center and is the first and only comprehensive stroke center in Virginia. The NSICU has received the Beacon Award for critical care excellence from the American Association of Critical Care Nurses in 2010 and forward.

The Unit Secretary performs a variety of clerical tasks involved in preparing, maintaining and processing patient and unit activities, data and records.

Scheduling requirements

Must be able to work nights only and available 36 or 40 hours per week.

Licensure, Certification, or Registration Requirements for Hire: N/A

Licensure, Certification, or Registration Requirements for continued employment: N/A

Experience REQUIRED: N/A

Experience PREFERRED

• Previous experience setting up and maintaining office system (organizational skills)
• Previous experience with medical insurance, MIS, and medical terminology
• Previous experience in a health care setting
• Previous experience with Microsoft Office software
• Previous experience with use of EMR

Education/training REQUIRED

High School Diploma or GED

Education/training PREFERRED

• Completion of a Medical Terminology course

Independent action(s) required

• Able to perform daily activities with minimal supervision.
• Self directed in the accomplishment of routine activities.
• Issues that involve violation of VCUHS policy or procedure that involve conflicts of a sensitive nature, or that would be considered unusual in nature are to be brought to the attention of the Nurse Manager (or designee) promptly as would be warranted by the immediacy of the issue.

Job duties

Job duties may include the handling, transportation, access to and/or contact with medications and related supplies.

Supervisory responsibilities (if applicable): N/A

Additional position requirements

• Unit Secretaries work all three shifts, weekends and holidays.
• Individual shift rotation and schedules will be established with specific Nurse Manager.
• Schedules including requirements of shift rotations and hours of work may be adjusted as necessary to meet staffing requirements or the best interest of the work unit.

Physical Requirements

• Physical - Lifting up to 50 lbs.
• Activities: Prolonged standing, Prolonged sitting, Frequent bending, Walking (distance), Repetitive motion
• Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
• Emotional: Able to handle multiple priorities, Frequent and intense customer interactions, Noisy environment, Able to adapt to frequent change

Compensation Range

$15.69 - $23.53

Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

EEO Employer/Disabled/Protected Veteran