Unit Secretary, NICU, Part Time Night, Voorhees

Virtua West Jersey Health Sys; Voorhees Township (NJ); On-site; USD 26,000 - 36,000; Part time

Benefits offered by this job

Medical/dental/vision insurance

403(b) plan

Paid time off

Paid sick leave

Short-term disability

Life insurance

Tuition assistance

Employee assistance program

Job summary

Virtua Health in Voorhees, NJ is seeking a part-time Unit Clerk to perform clerical and secretarial duties on the nursing unit. You will prepare, compile, and maintain patient and operational records within electronic medical records, supporting smooth daily operations.

The role requires basic computer skills, familiarity with medical terminology, and a professional, courteous demeanor to communicate with staff and patients.

Qualifications

• Basic computer skills and ability to learn unit computer systems.
• Familiarity with medical terminology and records processing.
• Professional demeanor with strong interpersonal skills.
• Ability to multi-task effectively in a clinical unit.
• 1–2 years of secretarial or administrative assistant experience in a medical setting is preferred.

Responsibilities

• Processes and maintains clerical information on unit.
• Responds to, screens and refers telephone messages and requests regarding patient information and unit operation to the appropriate personnel.
• Assists with coordination of patient flow, unit rounding, and visitor security.
• Maintains patient’s electronic medical record, ensuring completeness and accuracy of patient charts and records, communicates consults to providers, and facilitates admissions, discharges, transfers.
• Assists with coordination of patient flow including transportation to external facilities or discharge home.
• Maintains supplies and equipment and places orders for service, coordinating with Environmental Services as required.

Skills

Basic computer skills

Medical terminology familiarity

Interpersonal skills

Multi-tasking

Medical secretarial experience (1–2y)

Education

High school graduate

Medical support coursework preferred

Job description

At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that’s wellness and prevention, experienced specialists, life‑changing care, or something in‑between – we are your partner in health devoted to building a healthier community. If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet‑recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment. In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we're committed to the well‑being of the community. That means bringing life‑changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics.

Location:

Voorhees – 100 Bowman Drive Remote Type: On‑Site Employment Type: Employee Employment Classification: Regular Time Type: Part time Work Shift: Night Shift – 12 Hr (United States of America) Total Weekly Hours: 24 Additional Locations: Job Information: Schedule: Block schedule Week one: Sunday Friday Week two: Thursday Friday Week three: Monday Saturday Week four: Sunday Wednesday Week five: Monday Thursday Week six: Tuesday Saturday Includes every 3rd weekend (Saturday & Sunday) and every other holiday.

Summary:

Performs clerical and secretarial duties on the unit. Prepares, compiles, and maintains patient and operational records in the nursing unit.

Position Responsibilities:

• Processes and maintains clerical information on unit.
• Responds to, screens and refers telephone messages and requests regarding patient information and unit operation to the appropriate personnel.
• Assists with coordination of patient flow, unit rounding, and visitor security.
• Maintains patient’s electronic medical record, ensures completeness and accuracy of patient charts and records, communicates consults by contacting providers, and facilitates admission, discharge, transfer status.
• Assists with coordination of patient flow including coordination of patient transportation to external facilities or discharge to home.
• Maintains supplies, equipment, and places orders for service, coordinating with Environmental Support Services as required.

Position Qualifications:

• Basic computer skills (word processing, data entry), with ability to quickly learn and become proficient using Unit computer systems.
• Understanding / familiarity of medical terminology or ability to quickly learn in order to process and maintain accurate medical records.
• Professional demeanor and strong interpersonal skills demonstrating the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff on all levels.
• Ability to multi-task effectively.
• 1-2 years secretarial or administrative assistant experience in a medical setting is preferred.

Required Education:

• High school graduate or equivalent.
• Additional coursework in the medical support field is preferred.

Hourly Rate:

Hourly Rate: $18.69 - $26.01 The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.

Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to:

• medical/prescription, dental and vision insurance
• health and dependent care flexible spending accounts
• 403(b) (401(k) subject to collective bargaining agreement)
• paid time off
• paid sick leave as provided under state and local paid sick leave laws
• short-term disability and optional long-term disability
• colleague and dependent life insurance and supplemental life and AD&D insurance
• tuition assistance
• an employee assistance program that includes free counseling sessions

Eligibility for benefits is governed by the applicable plan documents and policies.

Be Well, Get Well and Stay Well

That's our mission. We’re dedicated to offering the best quality care through our extensive range of services and facilities. Our doctors, clinical practitioners, and administrative staff are a respectful, caring team of professionals committed to providing world‑class quality healthcare. We continually work to be your premier choice of health and wellness in South New Jersey.