Unit Secretary, NICU, Part Time Days, Voorhees

Virtua; Voorhees Township (NJ); On-site; USD 26,000 - 36,000; Part time

Benefits offered by this job

Medical insurance

Dental and vision insurance

403(b) plan

Paid time off

Paid sick leave

Tuition assistance

Employee assistance program

Job summary

Virtua Health seeks a part-time clerical professional to support the nursing unit in Voorhees, NJ. You will prepare, compile, and maintain patient and operational records and assist with coordinating patient flow and visitor security.

This role requires basic computer skills, familiarity with medical terminology, and strong interpersonal communication. You will enter physician orders, maintain charts, and collaborate with environmental services as needed.

Qualifications

• Basic computer skills and ability to learn unit systems.
• Familiarity with medical terminology to maintain records.
• Professional demeanor with clear, courteous communication.
• Ability to multi-task in a clinical setting.
• 1–2 years of medical administrative experience preferred.

Responsibilities

• Process and maintain clerical information on the unit, including lab results and test entries.
• Transcribe physician orders into the computer system accurately.
• Respond to and screen telephone messages regarding patients and unit operations.
• Assist with patient flow and visitor security, coordinating with staff.

Skills

Basic computer skills

Medical terminology familiarity

Professional demeanor

Multitasking

Medical office experience

Education

High school graduate

Medical support coursework preferred

Job description

At Virtua Health, we exist for one reason - to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that’s wellness and prevention, experienced specialists, life-changing care, or something in‑between - we are your partner in health devoted to building a healthier community.If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet‑recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment.In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 otherlocations, we're committed to the well‑being of the community. That means bringing life‑changing resources and health services directly into our communities through ourEat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics.

Location

Voorhees - 100 Bowman Drive

Remote Type

On‑Site

Employment Type

Employee

Employment Classification

Regular

Time Type

Part time

Work Shift

Day Shift - 12 Hr (United States of America)

Total Weekly Hours

24

Schedule

Two 12‑hour rotating days per week, 7:00am‑7:00pm.

Includes every 3rd weekend (Saturday & Sunday) and every other holiday.

Block Schedule

Week one: Sunday Thursday

Week two: Monday Friday

Week three: Monday Saturday

Week four: Sunday Wednesday

Week five: Thursday Friday

Week six: Tuesday Saturday

Summary

Performs clerical and secretarial duties on the unit.

Prepares, compiles, and maintains patient and operational records in the nursing unit.

Position Responsibilities

• Processes and maintains clerical information on unit, including lab and other test results. Transcribes and accurately enters physician orders into the computer system. Responds to, screens and refers telephone messages and requests regarding patient information and unit operation to the appropriate personnel. Assists with coordination of patient flow and visitor security.
• Maintains patient medical records in computer system, ensuring completeness and accuracy of patient charts and records, physician orders, admission, discharge, transfer status.
• Assists with coordination of patient flow. Sets up transportation and appointments for follow up with physicians.
• Maintains supplies, equipment, and places orders for service, coordinating with Environmental Support Services as required.

Position Qualifications Required / Experience Required

• Basic computer skills (word processing, data entry), with ability to quickly learn and become proficient using Unit computer systems.
• Understanding / familiarity of medical terminology or ability to quickly learn in order to process and maintain accurate medical records.
• Professional demeanor and strong interpersonal skills demonstrating the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff on all levels.
• Ability to multi‑task effectively.
• 1-2 years secretarial or administrative assistant experience in a medical setting is preferred.

Required Education

• High school graduate or equivalent.
• Additional coursework in the medical support field is preferred.

Hourly Rate: $18.69 - $26.01The actual salary/rate will vary based on applicant's experience as well as internal equity and alignment with market data.

Benefits

• medical/prescription, dental and vision insurance
• health and dependent care flexible spending accounts
• 403(b) (401(k) subject to collective bargaining agreement)
• paid time off, paid sick leave as provided under state and local paid sick leave laws, short‑term disability and optional long‑term disability, colleague and dependent life insurance and supplemental life and AD&D insurance
• tuition assistance, and an employee assistance program that includes free counseling sessions

Eligibility for benefits is governed by the applicable plan documents and policies.

For more benefits information click here.