UNIT SECRETARY FT Days R3

Butler; Providence (RI); On-site; USD 42,000 - 54,000; Full time

Job summary

Butler Hospital, part of Care New England Health System, is seeking an Unit Secretary for Riverview 3 in an Adult Inpatient General Treatment Unit. The role supports clinical staff by handling records, coordinating communications, and ensuring timely lab orders and documentation.

Candidates should have a high school diploma and clerical experience; training on hospital procedures and medical terminology is provided.

Qualifications

• High school diploma or equivalent; includes English, typing, spelling and arithmetic.
• Experience in clerical work is required.
• On-the-job training in hospital practices and medical terminology.

Responsibilities

• Observing hospital policies and unit guidelines.
• Maintain patient charts and electronic medical records for admissions, transfers and discharges.
• Process lab orders and communications in electronic systems in a timely manner.
• Report needed repairs to related services as directed.
• Handle emergency calls and relay messages accurately.
• Assist patients in locating clinical staff to address needs.
• Perform data entry and prepare patient information packets as needed.

Skills

Clerical experience

Typing

Data entry

EMR systems

Education

High School Diploma

Tools

EMR systems

Job description

Job Summary

The Unit Secretary performs clerical duties on a nursing or clinical unit. They follow confidentiality expectations and facilitate an atmosphere of cooperation by being professional, pleasant, and helpful to the staff, patients, and families. They observe all general hospital and departmental policies, guiding principles, rules and regulations. They attend orientation and complete ongoing in-service education as required.

Duties & Responsibilities

• Observing all general hospital and departmental policies, guiding principles, rules and regulations.
• Maintaining patient charts and electronic medical record for admissions, transfers and discharges.
• Working within electronic system to ensure labs and other communications / orders are tended to in a timely manner.
• Reporting needed repairs to related services.
• Making emergency phone calls as directed.
• Answering telephone and relaying messages accordingly.
• Adhering to Butler Hospital’s service standards.
• Managing unit census/daily attendance and reporting attendance numbers daily.
• Maintaining supply orders for designated units.
• Maintaining supply of all necessary forms/packets/patient folders.
• Managing incoming faxes and telephone calls.
• Assisting patients locate appropriate clinical staff to get their needs addressed.
• Performing various other clerical duties as needed on unit to support clinical staff, or as assigned by program manager, including data entry (ie BASIS or other scales), mailing patient information packets, calling patients to provide basic information.

Requirements

• High school graduate or equivalent, including course in English, typing, spelling and arithmetic.
• Experience in clerical work is required.
• On-the-job training in practices and procedures of the hospital and certain medical terminology.
• Must be able to perform duties under stress and in a busy environment.

Schedule: 40/80 Full Time Days / Monday-Friday

Riverview 3 in an Adult Inpatient General Treatment Unit

About Us

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation’s top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

EEO Statements

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.