Unit Secretary & EMR Coordinator

Carlsbad Medical Center; Carlsbad (NM); On-site; USD 21,000 - 26,000; Full time

Job summary

Carlsbad Medical Center seeks a Unit Secretary to support patient-centered care by handling clerical tasks, answering phones, and assisting the patient care team within a clean, organized unit.

Responsibilities include accurate data entry, EMR documentation, chart management, scheduling, and coordinating admissions, discharges, and transfers. Preferred Unit Secretary or Medical Terminology coursework; 0–2 years receptionist/secretarial experience expected.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred.
• 0-2 years of receptionist or secretarial training required.

Responsibilities

• Enter orders into the computer system accurately and monitor shortages.
• Answer phones, manage patient records, schedule appointments, and document in EMR.
• Maintain patient charts and ensure labs/reports are retrieved and distributed promptly.
• Follow consult procedures, assist physicians with labs and patient lists.
• Prioritize tasks for STAT orders and urgent needs.
• Greet patients, coordinate admissions, discharges, and transfers.
• Perform other duties as assigned and maintain reliable attendance.
• Comply with policies and standards.

Skills

Medical terminology

Data entry

Calendar management

HIPAA compliance

Attention to detail

Communication skills

Interpersonal skills

Education

Unit Secretary course

Medical Terminology course

Receptionist training

Tools

Microsoft Office

EMR systems

Job description

Carlsbad Medical Center seeks a Unit Secretary to support patient-centered care by handling clerical tasks, answering phones, and assisting the patient care team within a clean, organized unit.

Responsibilities include accurate data entry, EMR documentation, chart management, scheduling, and coordinating admissions, discharges, and transfers. Preferred Unit Secretary or Medical Terminology coursework; 0–2 years receptionist/secretarial experience expected.