Unit Secretary - Emergency Department

RIH Rhode Island Hospital; Rhode Island; On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Union membership

Job summary

Brown University Health’s Emergency/Trauma Center seeks an experienced clerical assistant to support patient care activities under nurse managers. You will handle calls, prepare treatment requests, and access LIS and PMAS systems to update patient data.

Responsibilities include greeting patients, routing to treatment areas, maintaining records, and assisting with scheduling and supplies. A high school diploma and strong communication are required, with familiarity with hospital procedures and

Qualifications

• High school diploma and basic knowledge as described.
• Strong communication skills, especially under stressful conditions.
• Familiarity with department procedures and medical terminology.

Responsibilities

• Receive and direct communications from police, media, rescue drivers, physicians and others. Handles or reroutes as required; initiates forms and records.
• Communicate with patients or families to provide information about department operations or request a return.
• Process or relay patient status as directed; contact private physicians and staff as needed; paging of staff.
• Maintain and update patient records; ensure discharge records are complete with diagnoses and signatures.
• Operate LIS and PMAS to enter, access and update patient data and medical records; manage charts and statistics.
• Assist with ordering supplies, preparing schedules and reviewing records for studies; route maintenance of office equipment.

Skills

Interpersonal communication

Medical terminology

Operate computer terminals

Education

High school diploma

Tools

LIS

PMAS

Job description

SUMMARY Under supervision of nurse managers and according to established policies and procedures, provides clerical support to patient care activities in Emergency/Traum Center. Assists patients, and their families, undergoing or awaiting treatment. Contacts physicians, prepares treatment requests forms and operates on-line computer terminal. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done.

Core Success Factors

• Instill Trust and Value Differences
• Patient and Community Focus
• Collaborate

Responsibilities

Responsible for receiving and directing communications such as incoming calls from police, media, rescue drivers, physicians and others. Handles or reroutes same per department policy. Initiates related forms and/or records. Communicates with patients or patient families to provide general information regarding department operations or to request a return to the hospital. Provides or relays patient status as directed. Contacts private physicians, medical examiners and others as required. Receives and responds to requests for paging of physicians and other hospital personnel including administration, maintenance, security and the like. Operates telephone and radio beepers according to established paging procedures and referring to standing reference lists as needed. Upon request, notifies appropriate security agency of emergency treatments resulting from assaults, gunshots, animal bites, accidents and the like, according to state Department of Health regulations. Greets patient in pediatric or walk-in clinics. Directs patient to treatment areas following department guidelines. Completes physician orders for diagnostic tests and/or treatment/therapies. Utilizes on-line computer terminal to access Laboratory information System (LIS). Utilizes Patient Managed Access System (PMAS) in order to enter, access and update patient and related hospital data such as orders, patient status and medical record information. Maintains list of patients and updates as needed. Records patients placed on “danger” list and informs appropriate staff including telephone operators and Man Admitting. Updates computerized records as required to maintain department operating statistics. Ensures that Emergency Department patient records are complete upon discharge as to content, including diagnosis and appropriate signatures and authorizations. Files charts according to procedure. Copies and distributes charges to designated areas. ssists quality assurance program by receiving, sorting, distributing and filing x-rays, laboratory reports and other test results and charts. Performs other clerical duties as required such as ordering supplies, preparing schedules and reviewing records to obtain information related to a variety of studies. Maintains knowledge of Emergency Disaster Pan. Responsible for routing maintenance of fax machine, copier, printers and other office equipment.

Minimum Qualifications

BASIC KNOWLEDGE A level of knowledge generally obtained through completion of high school Well developed interpersonal and communication skills in order to obtain and relay patient information, often under stressful conditions. Knowledge of department procedures in order to evaluate and process same. Knowledge of medical terminology. The ability to operate on-line computer terminals.

Experience

Three to six months of responsible work experience, preferably involving patient contact and the application and knowledge of medical terminology. Familiarity with computers preferred.

Supervisory Responsibility

None

Pay Range

Pay Range: $21.09-$22.04

Location

Location: Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

Work Type

Work Type: 7:00am-7:30pm

Work Shift

Work Shift: Day

Driving Required

Driving Required: No

Union

Union: International Brotherhood Teamsters

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

As Rhode Island's largest health system and private employer, Brown University Health is the state's premier provider of health services and includes the only Level I Trauma Center for southeastern New England. Today, more than 20, 000 people work at Brown University Health and bring their unique skills, experiences, and compassion to their jobs every day. Formed in 1994, Brown University Health is a not-for-profit health system based in Providence, RI comprising three teaching hospitals of The Warren Alpert Medical School of Brown University: Rhode Island Hospital and its Hasbro Children's; The Miriam Hospital; and Bradley Hospital, the nation’s first psychiatric hospital for children; Newport Hospital, Saint Anne's Hospital and Morton Hospital, community hospitals offering a broad range of health services; Gateway Healthcare, the state’s largest provider of community behavioral health care; and Brown Health Medical Group, the largest multi-specialty practice in Rhode Island.

Brown University Health is an equal opportunity employer that values diversity of cultural background, race, gender, age, religion, identity, ability, and perspectives - we are actively committed to a diverse workforce that represents the patients and community that we serve. We are invested in creating a respectful, inclusive, and equitable environment that supports the holistic well-being of our employees and their families.

Join us and help build a healthier future for our patients - and for yourself.

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