Unit Secretary Days Full Time

Community Health Systems; Powell (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Community Health Systems is seeking a dedicated Unit Secretary to support patient care teams with clerical tasks, appointment scheduling, and accurate documentation in the EMR system. The role emphasizes strict confidentiality (HIPAA), attention to detail, and strong communication to coordinate admissions, discharges, and patient requests on a busy unit.

Preferred candidates have a Unit Secretary or Medical Terminology coursework and 0–2 years of receptionist experience.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred.
• 0-2 years of receptionist or secretarial training required.

Responsibilities

• Enter orders into the computer system and monitor shortages.
• Answer phones, manage patient records, schedule appointments, and document in EMR.
• Maintain patient charts and distribute labs, consults, and reports promptly.
• Assist physicians with labs and patient lists.
• Greet and assist patients, coordinate admissions, discharges, and transfers, and respond to patient requests.
• Prioritize tasks for STAT orders and urgent needs.
• Maintain regular attendance and comply with policies.

Skills

Medical terminology

Data entry

Microsoft Office

HIPAA compliance

Attention to detail

Communication skills

Relationship building

Education

Unit Secretary course

Medical Terminology course

Tools

EMR system

Job description

Job Summary

The Unit Secretary contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Unit Secretary functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment.

Essential Functions

• Accurately enters orders into the computer system, ensuring minimal shortages.
• Answers phones, manages patient records, schedules appointments, and ensures accurate documentation in the electronic medical records (EMR) system.
• Maintains patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.
• Follows consult procedures accurately, ensuring physicians are notified and patient names are listed correctly. Assists physicians with labs and patient lists.
• Prioritizes tasks effectively, handling STAT orders and urgent needs immediately (e.g., STAT x-rays, repairs).
• Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred
• 0-2 years of receptionist or secretarial training required

Knowledge, Skills and Abilities

• Basic knowledge of medical terminology.
• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficiency in Microsoft Office Suite and other office-related software.
• Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.
• Strong attention to detail and accuracy.
• Excellent communication skills both written and verbal
• Builds strong relationships at the facility with core customer base (nurses, physicians, core team members, etc.) and facility leadership

Licenses and Certifications

• BCLS - Basic Life Support obtained within 30 days of hire required