Unit Secretary

DuPage County; Wheaton (IL); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Pension

Tuition reimbursement

Deferred compensation

Paid holidays

Vacation

Sick leave

Personal days

Job summary

DuPage County is seeking a Unit Secretary for the Kenneth Moy DuPage Care Center in Wheaton, IL. This role provides essential administrative support, maintains resident records, and performs a range of clerical tasks within a unionized environment.

The position offers a comprehensive benefits package and requires basic office experience, typing skills, and the ability to handle multiple tasks in a healthcare setting. Post-offer physical and background checks are required.

Qualifications

• High School Diploma or GED required.
• Two years of general office experience with skilled typing required.
• Passing score on Microsoft Word and Excel tests required.
• Post-offer physical is required.
• Pre-employment background check required.

Responsibilities

• Provide administrative support to an assigned unit.
• Prepare documents and charts for doctors' visits and residents' records.
• Maintain unit records including directives, reports, and medical docs.
• Greet visitors, answer phones, and direct inquiries.
• Handle new admissions and discharge paperwork.
• Notify staff of resident expirations and coordinate with care team.
• Inventory and manage documentation for medical equipment.
• Move residents to events and assist non-clinically as needed.

Skills

Skilled typing

Office administration

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Position Summary We are pleased to offer the current job opportunity for a Unit Secretary position within Kenneth Moy DuPage Care Center. This position will provide administrative support to include maintaining resident records and a variety of clerical tasks.

Position Summary We are pleased to offer the current job opportunity for a Unit Secretary position within Kenneth Moy DuPage Care Center. This position will provide administrative support to include maintaining resident records and a variety of clerical tasks. This position is eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Personal days. To learn more about the cost and coverage of the benefits plan, visit Employees Benefit Information. For detailed information on paid time off, visit: AFSCME Council 31 - Care Center.pdf. This position is assigned to the AFSCME (Care Center) Bargaining Unit DuPage County is an Equal Opportunity Employer This position is included in the Bargaining Unit of AFSCME, Council 31.

Responsibilities

Responsibilities include:

• Provides administrative support to an assigned unit
• Prepares for doctor’s visits: making charts, test results, reports for scheduled residents available
• Prepares and maintains a wide variety of unit records (e.g. advanced directives, reports, medical records, dietary restrictions, etc.)
• Greets and directs visitors and answers telephone and intercom
• Prepares new admission and discharge charts
• Notifies appropriate Care Center staff of resident expirations.
• Examines residents’ wristbands for DNR/CPR status, feeding restrictions, etc.
• Inventories and maintains documentation for residents’ medical equipment (e.g. mattress, C-Pap, range of motion devices, beds, wheelchairs, etc.)
• Maintains supply of all required forms/documents
• Notifies relatives, business office, and kitchen of resident discharges
• Sorts and delivers mail
• Transports residents to events in facility and facility’s outside spaces
• Provides non-clinical assistance to residents
• Performs related work as required

Requirements

Requirements include the following experience or an equivalent combination of training and experience:

• High School Diploma or General Equivalency Diploma equivalent
• Two(2) years of experience in general office work which required skilled typing

A passing score on skills tests in Microsoft Word, Excel is required.

A Post Offer Physical Is Required.

A pre-employment background check is required.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment for this position regularly includes working with residents and attending to their daily needs. The noise level in the work environment is moderate to quiet.

DuPage County offers a complete benefit package to full-time employees including medical insurance, dental insurance, vision, flexible spending accounts, life insurance, pension, holidays, vacation, sick leave, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. Limited benefits are also offered for eligible part-time positions.

To learn more details, visit our Benefits page.