Unit Secretary

NPT Newport Hospital; United States; On-site; USD 25,000 - 39,000; Full time

Job summary

Brown University Health is seeking a clerical and administrative support on a nursing unit. Under the Nursing Director, the role performs a variety of clerical duties, maintains patient records, and supports nursing staff and medical staff to improve unit operations.

The position requires computer systems proficiency, data entry, and accurate documentation of dietary and NPO restrictions. Duties include safety rounds, ensuring records accompany patients, and coordinating with departments on

Qualifications

• High School diploma (or equivalent) and computer data entry skills.
• Clerical experience in a healthcare setting preferred.

Responsibilities

• Performs a variety of clerical & administrative duties.
• Records and types unit council minutes.
• Safety checks as designated by department director.
• Initiates and maintains patient records according to policy.
• Demonstrates competence in use of current computer systems.
• Posts diet restrictions and NPO restrictions on Lab work, etc.
• Completes the following skills according to policy and procedures.
• Keeps census up-to-date.
• Identifies patient per hospital policy.
• Ensures that patient’s medical record accompanies patient to ancillary departments.
• Oversees prompt delivery of specimens to appropriate department.
• Performs safety rounds at frequency determined by Nursing Director.
• Ensures medical records & x-rays are copied for transfer to other facilities.

Skills

Data entry

Clerical experience

Education

High School diploma

Job description

SUMMARY

Under the direction of the Nursing Director, or his/her designee, performs a variety of clerical and administrative duties and services on nursing unit. Provides assistance for nursing personnel and medical staff to enhance the overall environment of the nursing unit. Performs other duties as assigned. Demonstrates working knowledge of all appropriate computer systems. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate.

RESPONSIBILITIES: Clerical & Administrative:

• Performs a variety of clerical & administrative duties.
• Records and types unit council minutes
• Safety checks as designated by department director
• Initiates and maintains patient records according to policy.
• Demonstrates competence in use of current computer systems.
• Posts diet restrictions and NPO restrictions on Lab work, etc.
• Completes the following skills according to policy and procedures.
• Keeps census up-to-date.
• Identifies patient per hospital policy.
• Ensures that patient’s medical record accompanies patient to ancillary departments.
• Oversees prompt delivery of specimens to appropriate department.
• Performs safety rounds at frequency determined by Nursing Director.
• Ensures medical records & x-rays are copied for transfer to other facilities.

Communication:

• Greets all patients and visitors to the unit in a positive manner and directs to appropriate destination.
• Demonstrates appropriate telephone etiquette.
• Documents in a legible and concise manner.
• Spells all words, terms correctly.
• Documents allergies in accordance with policy.
• Demonstrates competency with unit-specific equipment.
• Notifies appropriate personnel and departments of patients transferred to a different room or received from another unit.
• Assists others in orientation to clerical duties.
• Communicates appropriate referral of issues or concerns to manager, director or designee in a timely manner.
• Completes unit specific competencies.

MINIMUM QUALIFICATIONS:

• High School diploma (or equivalent) and computer data entry skills.
• Clerical experience in a healthcare setting preferred.

Physical Requirements:

Must be able to sit for 3-7 hours, twist and bend frequently, standing, walking, squatting, kneeling are not essential functions. Must be able to lift 10-35 lbs with good body mechanics. May be left or right handed but able to pinch, deviate wrist frequently, and have fine motor skills. Near vision must be accurate at 20/20 and far vision accurate at 20/40, must be able to discriminate among red, green and white and have moderate depth perception. Must be able to hear whisper at 20 feet.

Pay Range:

$18.04-$28.46

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location:

Newport Hospital - 11 Friendship Street Newport, Rhode Island 02840

Work Type:

3 P to 11:30 P, every other weekend and holiday

Work Shift:

Evening

Daily Hours:

8 hours

Driving Required:

No

About Brown University Health:

As Rhode Island's largest health system and private employer, Brown University Health is the state's premier provider of health services and includes the only Level I Trauma Center for southeastern New England. Today, more than 20,000 people work at Brown University Health and bring their unique skills, experiences, and compassion to their jobs every day. Formed in 1994, Brown University Health is a not-for-profit health system based in Providence, RI comprising three teaching hospitals of The Warren Alpert Medical School of Brown University: Rhode Island Hospital and its Hasbro Children's; The Miriam Hospital; and Bradley Hospital, the nation’s first psychiatric hospital for children; Newport Hospital, Saint Anne's Hospital and Morton Hospital, community hospitals offering a broad range of health services; Gateway Healthcare, the state’s largest provider of community behavioral health care; and Brown Health Medical Group, the largest multi-specialty practice in Rhode Island. Brown University Health is an equal opportunity employer that values diversity of cultural background, race, gender, age, religion, identity, ability, and perspectives - we are actively committed to a diverse workforce that represents the patients and community that we serve. We are invested in creating a respectful, inclusive, and equitable environment that supports the holistic well-being of our employees and their families. Join us and help build a healthier future for our patients - and for yourself.

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