Department Assistant

TAP The Autism Project; Las Vegas (NV); On-site; USD 25,000 - 41,000; Full time

Job summary

Brown University Health is seeking an office assistant to provide administrative and secretarial support for assigned managers and other directors. The role includes front desk duties, client intake, data entry, and coordination with internal departments.

Responsibilities encompass scheduling, record maintenance, insurance verification, and processing reports to support billing accuracy and program operations.

Qualifications

• Associate degree or 2-3 years of relevant experience required.
• Bilingual preferred.
• Strong organizational and communication skills.

Responsibilities

• Serve as front desk receptionist greeting clients and visitors.
• Provide primary administrative and secretarial support to assigned managers and other directors.
• Maintain front desk schedules and daily preparation activities.
• Register new clients and gather required documentation for intake.
• Verify insurance benefits and enter data into electronic systems.
• Process reports and support billing accuracy with data entry.

Skills

Administrative support

Receptionist

Data entry

Microsoft Office

Education

Associate degree or 2-3 years experience

Tools

WorkDay

EPIC

FAMCare

Microsoft Office

Job description

SUMMARY: Provide administrative and secretarial support primarily for assigned managers at The Autism Project (TAP). Provide secretarial support for other directors and managers as assigned.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Serve as front desk receptionist, greeting all clients and visitors in a professional, compassionate manner
• Provide primary administrative and secretarial support to assigned managers and support additional directors and managers as needed
• Serve as a central administrative resource with knowledge of internal departments, affiliates, and external organizations
• Schedule appointments and place reminder calls for multiple providers
• Maintain front desk schedules and complete daily preparation activities
• Register new clients by gathering required documentation and electronically opening cases at admission
• Collect and update required client information (demographics, income verification, voter registration, current care registration, etc.)
• Verify insurance benefits with Medicaid and third-party payers and enter information into the electronic system (CMHC) and FAMCare
• Monitor and maintain accurate electronic client records, including current care numbers
• Manage data input and payment tracking for all member applications (Groups, Unity, Camp)
• Collect co-pays, record payment information, and enter electronic cash receipts
• Support reimbursement and billing accuracy through accurate data entry and documentation
• Process reports related to specific client and operational data
• Submit all Work Orders and IT requisitions for the building
• Respond to routine and non‑routine inquiries regarding programs independently, following established policies and procedures
• Manage purchasing, organization, and inventory of office and program supplies; prepare requisitions for approval
• Sort, open, prioritize, and distribute incoming mail and packages; prepare correspondence and obtain supporting documentation as needed
• Act as liaison for conference room scheduling and managing room reservations
• Post and maintain required information, posters, and licenses on the Brown University Health intranet in coordination with Compliance
• Utilize PC systems, WorkDay, EPIC, FAMCare, and Microsoft Office applications accurately and efficiently
• Demonstrate Brown University Health values—Compassion, Accountability, Respect, and Excellence—in all interactions
• Model core Success Factors by instilling trust, valuing differences, maintaining patient and community focus, and collaborating effectively
• Perform other administrative and clerical duties as assigned
• Collaborate with team members to support patients, providers, and community needs
• Demonstrates ability to utilize PC, Peoplesoft and Microsoft Office software accurately and efficiently. Performs other duties as assigned.

EDUCATION

Associate degree or 2-3 years of relevant experience Bilingual preferred

SUPERVISORY RESPONSIBILITY

None

SCHEDULE

Monday & Tuesday 10:30am-7:00pm & Wednesday, Thursday, Friday 8:00am-5:00pm

Pay Range

$18.13-$29.90

EEO Statement

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location

GHI-Johnston-1516 Atwood Avenue - 1516 Atwood Ave. Johnston, Rhode Island 02919

Work Type

Monday & Tuesday 10:30am-7:00pm & Wednesday, Thursday, Friday 8:00am-5:00pm

Work Shift

Day

Daily Hours

8 hours

Driving Required

No

As Rhode Island's largest health system and private employer, Brown University Health is the state's premier provider of health services and includes the only Level I Trauma Center for southeastern New England. Today, more than 20,000 people work at Brown University Health and bring their unique skills, experiences, and compassion to their jobs every day. Formed in 1994, Brown University Health is a not-for-profit health system based in Providence, RI comprising three teaching hospitals of The Warren Alpert Medical School of Brown University: Rhode Island Hospital and its Hasbro Children's; The Miriam Hospital; and Bradley Hospital, the nation’s first psychiatric hospital for children; Newport Hospital, Saint Anne's Hospital and Morton Hospital, community hospitals offering a broad range of health services; Gateway Healthcare, the state’s largest provider of community behavioral health care; and Brown Health Medical Group, the largest multi-specialty practice in Rhode Island. Brown University Health is an equal opportunity employer that values diversity of cultural background, race, gender, age, religion, identity, ability, and perspectives - we are actively committed to a diverse workforce that represents the patients and community that we serve. We are invested in creating a respectful, inclusive, and equitable environment that supports the holistic well‑being of our employees and their families. Join us and help build a healthier future for our patients - and for yourself.

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