Unit Secretary

MemorialCare; Long Beach (CA); On-site; USD 32,000 - 36,000; Part time

Job summary

MemorialCare is a nonprofit health system serving Long Beach, CA, with multiple hospitals and care sites. The Unit Secretary provides clerical support to the Emergency Services unit, prioritizes patient and staff needs, and collaborates with the healthcare team to ensure smooth operations and excellent customer service.

The role emphasizes data accuracy, timely charting, and professional communication while supporting a safe, organized unit during night shifts and part-time schedules.

Qualifications

• 1+ years of recent experience as a Unit Secretary or Ward Clerk in a comparable size facility within the same or similar specialty area.
• Proficient in Medical Terminology is favored.

Responsibilities

• Performs clerical skills to facilitate the accurate and efficient operation of the assigned unit.
• Files orders, reports and patient related information into charts in a timely manner.
• Maintains a safe workplace and cost effective practice.
• Requests supplies to be ordered and prepares each patient’s chart daily.
• Checks for completeness, accuracy and correctness of patients records.
• Practices telephone etiquette when handling calls for physicians, patient families and other departments.
• Maintains an organized nursing station and workflow at the desk area.
• Performs other duties as assigned.

Skills

Customer service

Time management

Communication

Medical Terminology

Education

Unit Secretary program certificate

Bachelors degree preferred

BCLS certification

Medical Terminology course preferred

Job description

Title: Unit Secretary

Location: Long Beach, CA

Department: Emergency Services

Status: Part-Time

Shift: Nights (8-hour shifts)

Pay Range: $23.00/hr. - $25.68/hr.

MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups – consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models.

Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration, and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation, and teamwork.

Position Summary

The Unit Secretary provides clerical support functions to a specific patient care unit, while maintaining excellent customer service skills. This role works in conjunction with unit staff to organize and maintain the accurate accounting of all necessary data. In collaboration with the healthcare team, the Unit Secretary will coordinate and prioritize patient, physician and staff needs. The key essential job functions of this role include customer focus and patient experience, communication, and time management.

Essential Functions and Responsibilities of the Job

1. Performs clerical skills to facilitate the accurate and efficient operation of the assigned unit
2. Files orders, reports and patient related information into charts in a timely manner
3. Manages the work environment in order to maintain a safe workplace and cost effective practice
4. Requests supplies to be ordered, prepares and completes each patient’s chart for necessary forms needed on a daily basis.
5. Checks for completeness, accuracy and correctness of patients records.
6. Practices telephone etiquette when placing and answering calls for physicians, patient families and other departments
7. Maintains an organized nursing station, monitors for noise levels, ensures good workflow at the desk area.
8. Performs other duties as assigned.

*Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare—that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there’s more...

Minimum Requirements

Qualifications/Work Experience:

• 1+ years of recent experience preferred as a Unit Secretary or Ward Clerk in a comparable size facility within the same or similar specialty area.
• Proficient in Medical Terminology is favored.

Education/Licensure/Certification:

• Certificate of completion of a formal Unit Secretary program, CNA/EDT experience, or successful completion of one semester in an accredited RN program.
• Bachelors degree preferred.
• Current American Heart Association Basic Life Support (BCLS) certification.
• Completion of Medical Terminology class-preferred