Unit Secretary - ED - Part time days

Community Health Systems; Fort Wayne (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Community Health Systems is seeking a Unit Secretary in Fort Wayne, Indiana to support patient-centered care. The role focuses on clerical tasks, data entry, appointment scheduling, and EMR documentation within a hospital unit.

The position requires basic medical terminology, 0–2 years of receptionist experience, and strong attention to detail with confidentiality under HIPAA regulations. A Unit Secretary or Medical Terminology course is preferred.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred.
• 0-2 years of receptionist or secretarial training required.
• Basic knowledge of HIPAA regulations.

Responsibilities

• Enter orders into the computer system accurately to minimize shortages.
• Answer phones, manage patient records, and schedule appointments in EMR.
• Maintain patient charts and retrieve labs, consults, and reports promptly.
• Follow consult procedures and notify physicians; assist with labs and patient lists.
• Prioritize tasks and handle STAT orders and urgent needs immediately.
• Greet and assist patients; coordinate admissions, discharges, and transfers.
• Maintain regular attendance and comply with policies.

Skills

Medical terminology

Data entry

HIPAA compliance

Microsoft Office

Attention to detail

Communication skills

Education

Unit Secretary course

Medical Terminology course

Tools

EMR systems

Microsoft Office Suite

Job description

Job Summary

The Unit Secretary contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Unit Secretary functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment.

Essential Functions

• Accurately enters orders into the computer system, ensuring minimal shortages.


• Answers phones, manages patient records, schedules appointments, and ensures accurate documentation in the electronic medical records (EMR) system.


• Maintains patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.


• Follows consult procedures accurately, ensuring physicians are notified and patient names are listed correctly. Assists physicians with labs and patient lists.


• Prioritizes tasks effectively, handling STAT orders and urgent needs immediately (e.g., STAT x-rays, repairs).


• Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.


• Performs other duties as assigned.


• Maintains regular and reliable attendance.


• Complies with all policies and standards.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred


• 0-2 years of receptionist or secretarial training required

Knowledge, Skills and Abilities

• Basic knowledge of medical terminology.


• Adept at learning new technologies to perform data entry, manage calendars, and create reports.


• Proficiency in Microsoft Office Suite and other office-related software.


• Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.


• Strong attention to detail and accuracy.


• Excellent communication skills both written and verbal


• Builds strong relationships at the facility with core customer base (nurses, physicians, core team members, etc.) and facility leadership

Licenses and Certifications

• BCLS - Basic Life Support obtained within 30 days of hire required