Unit Secretary

UPMC; Fairview Township (York County); On-site; USD 20,664,000 - 30,307,000; Full time

Job summary

UPMC is seeking a Unit Secretary for T14 Oncology on a full-time evening shift (3:00 PM – 11:00 PM), with potential 11:00 AM – 11:00 PM hours. Includes every other weekend and holiday.

Provides indirect patient care and handles clerical tasks to support smooth unit operations, patient communications, and documentation. This position emphasizes accurate record-keeping and coordination with medical staff.

Responsibilities

• Assures interdepartmental mail, patients' mail, and flowers delivery.
• Supports unit-based CPI activities by participating in the CPI Process.
• Understands the needs of consumers with co-occurring disorders and uses appropriate assessment/intervention.
• Completes ongoing age-specific competency validation via defined mechanisms.
• Obtains information for records and assists in transferring patients between facilities.
• Answers telephone promptly and maintains accurate communications; delivers messages.
• Greets and assists patients, families, visitors, co-workers, physicians, and hospital staff; secures visitors and unlocks unit door.
• Processes requests for patient services from other departments as required.
• Assists during emergencies (crisis, cardiac arrest, disaster) with knowledge of role.
• Attends unit staff meetings.
• Responsible for ordering all forms, keeping them updated, and distributing as needed.
• Assembles and records patient information on charts; files reports and checks discharge charts for completeness.
• Functions as a unit receptionist and coordinates essential clerical tasks.
• Maintains patient records (labeling, updates, appearance, location).
• Maintains a safe physical environment by reporting hazards and needed repairs.

Job description

Unit Secretary - T14 Oncology

Full-time, Evening Shift, 3:00 PM - 11:00 PM. Some flexibility may allow you to also work 11:00 AM - 11:00 PM at times, combining 8- and 12-hour shifts. Every other weekend and every other holiday.

AFSCME - Union

Purpose:

Provides indirect patient care in the medical/surgical setting. Meets the communication needs of patients and families, departmental staff, and medical staff. Prepares and compiles records in the nursing unit. Initiates directions from the physician and the nursing staff. Participates in performance improvement activities. Maintains regulatory agency requirements, nursing and hospital policies and procedures, and standards.

Responsibilities:

• Assures the delivery of the interdepartmental mail, patients' mail, and flowers by alerting them of the arrival.
• Supports unit-based Continuous Performance Improvement (CPI) activities by actively participating in the CPI Process.
• Understands the special needs of consumers with co-occurring disorders (mental health and substance abuse) and utilizes appropriate assessment and intervention techniques
• Completes ongoing age-specific competency validation via defined mechanisms.
• Obtains information for records and assists in the transfer of patients by preparing records for other facilities.
• Answers the telephone promptly and courteously and maintains free-flowing and accurate communications. Takes and delivers messages promptly.
• Greets and assists patients, families, visitors, co-workers, physicians, and other Hospital personnel. Responsible for unlocking and securing the door to the unit upon the arrival of visitors and registering visitors.
• Processes requests for patient services from other departments as required.
• Assists during emergencies such as a crisis on the unit, cardiac arrest, disaster, etc., with thorough knowledge of own role.
• Attends unit staff meetings.
• Responsible for ordering all forms, keeping them up to date, and distributing as needed.
• Assembles and records patient information on charts, files laboratory and X-ray reports on patient charts, and checks discharge charts for completeness.
• Functions as a unit receptionist and coordinates clerical tasks essential to the operation of the unit.
• Maintains patient records, including labeling, incorporating appropriate forms, ensuring completion, overseeing general appearance, and monitoring their location.
• Maintains a satisfactory physical environment for the patient by reporting potential safety hazards and needed repairs to appropriate personnel.