Unit Secretary

BUCKS COUNTY; Doylestown (Bucks County); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Unit Secretary to provide essential clerical support within a dynamic nursing environment. This role involves managing medical records, assisting with resident processes, and ensuring smooth communication within the nursing unit. Ideal candidates will possess strong computer literacy, excellent communication skills, and the ability to thrive in high-stress situations. Join a team committed to providing quality care and make a meaningful impact in the lives of residents and their families.

Qualifications

• Ability to perform all essential duties satisfactorily.
• Knowledge of medical terminology preferred.

Responsibilities

• Provide clerical support and manage medical records.
• Assist with resident admissions, discharges, and transfers.
• Maintain an orderly Nurse’s station and greet visitors.

Skills

Computer Literacy

Typing Skills

Medical Terminology Knowledge

Excellent Communication Skills

Positive Interaction Skills

Education

High School Diploma

Medical Secretary Training

Tools

Standard Office Equipment

Computer Systems

Call Bell Systems

Job description

Career Opportunities

How to Apply:

If you meet the qualifications and are interested in a position, complete a job application. Upon completion, you will receive a confirmation email. You can also visit one of our locations to complete an online application via a computer kiosk:

• Human Resources - Doylestown
• Neshaminy Manor Nursing Home

If you are a current employee of the County of Bucks, complete an internal posting form within the online application or County Intranet. Be sure to select "current employee" to enter your employee number, upload your resume, and complete the typing test if required.

Subscribe to Career Opportunities notifications to be automatically alerted to new postings by clicking on the Notify Me button.

Job Responsibilities:

The Unit Secretary provides clerical support at the nursing station, including medical records management, telephone communication, data entry, requisition of medical supplies, and light building and grounds maintenance, among other tasks.

Hours:

40 hours/week, 8 hours/day, flexible based on Nursing Unit needs (e.g., 9-5).

Essential Functions and Responsibilities:

1. Provide secretarial support to the Nursing Unit and transcribe physician orders into the computer system.
2. Assist with resident admission, discharge, and transfer processes.
3. Maintain chart admission packets and prepare forms for admission.
4. Prepare requisitions for laboratory, x-ray, medical supplies, dietary trays, and consultations; assemble resident charts.
5. Manage medical records by assembling, maintaining paperwork, and filing reports.
6. Print and review monthly/yearly Nursing Reports and perform chart audits.
7. Manage unit supplies and order necessary items.
8. Greet and assist visitors courteously; monitor residents’ call systems.
9. Maintain an orderly Nurse’s station and screen incoming calls.
10. Maintain Unit Census sheets and communicate with other departments as needed.
11. Assist with passing meal trays and run errands.
12. Interact with residents, families, visitors, physicians, and staff.
13. Perform other computer and secretarial tasks as requested.

Qualifications Required:

Applicants must be able to perform all essential duties satisfactorily. Requirements include:

• Qualification test (typing, computer skills, etc.)
• High school diploma or equivalent; medical secretary training preferred
• Knowledge of medical terminology preferred
• Computer literacy and proficient typing skills
• Ability to operate standard office equipment
• Excellent communication skills in English
• Ability to operate phone and call bell systems
• Positive interaction skills with personnel, residents, families, and the public
• Ability to work effectively in high-stress environments

Position:

Unit Secretary

Functional Requirements:

Physical Demands include stooping, pushing, climbing, crouching, pulling, kneeling, standing, talking, turning, reaching, hearing, depth perception, mobility, and lifting/carrying up to medium weights as specified.

Aptitudes required include form perception, problem solving, motor coordination, working speed, computer/VDT ability, general learning ability, and clerical perception.

Environmental conditions may include temperature changes, wet and humid conditions, exposure to fumes, blood, body fluids, chemicals, and inclement weather. Reasonable accommodations can be made for individuals with disabilities.