Unit Secretary

The Orchards Health Center; California; Presencial; USD 30.000 - 33.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

401k with Employer Match

Tuition Assistance

Career growth opportunities

Commuter Reimbursement

Descripción de la vacante

The Orchards Health Center is seeking a Unit Secretary to provide administrative support to Nursing Administration and Health Information departments. The role handles scheduling, paperwork, admissions, and coordination with physicians and families, while maintaining patient privacy and accuracy in records.

The position offers a stable work environment with opportunities for tuition assistance and commuter reimbursement, plus a focus on staff development and growth opportunities.

Formación

• Experience in a skilled nursing facility as a unit secretary is preferred.
• Knowledge of medical terminology.
• Basic computer knowledge and typing/data entry skills.
• Excellent written and oral communication skills.
• Strong customer service and telephone etiquette.
• Ability to concentrate with frequent interruptions.
• Ability to organize, prioritize and meet deadlines.

Responsabilidades

• Schedule resident appointments and transportation.
• Prepare paperwork for physician visits and clinics.
• Prepare CNA assignment and sign-in sheets.
• Program the Nurse Call system to page team members.
• Schedule patient showers and room changes.
• Maintain privacy and confidentiality of resident health information.
• Prepare admissions records, charts and ID bands.
• Assist with discharge paperwork.
• Schedule ultrasounds, x-rays and labs.
• Answer calls with excellent customer service.
• Promote resident rights.
• Monitor timeliness of physician admissions and visits.
• Follow up on patient medical records and tests.
• Process chart requests under Health Information Director supervision.
• Assist with audits and tasks for Health Information.
• Maintain an organized nurses’ station.
• Maintain daily nurse/CNA schedules and NHPPD forms.

Conocimientos

Medical terminology

Typing/data entry

Excellent communication

Customer service

Concentration

Organizational skills

Educación

High school diploma or equivalent

Herramientas

Nurse Call system

EHR (Electronic Health Records)

Descripción del empleo

Schedule: 3 days a week (including Mondays and occasional weekends) 8:00am - 4:30pm

• $22 - $24 per hour
• LOTS of Opportunity in a Stable & Beautiful work environment.
• 401k with Employer Match.
• Tuition Assistance.
• Talent development reviews and growth opportunities.
• Commuter Reimbursement.

GENERAL SUMMARY:

The Unit Secretary provides administrative and clerical support to Health Information/ Skilled Nursing department.

WHY YOU WILL LOVE THE ORCHARDS:

The Orchards is our beautifully constructed health center providing living options in Assisted Living, Skilled Nursing, and Memory Care.

FOR NURSING POSITIONS: The Orchards uses state of the art equipment to achieve excellent clinical outcomes as recognized by the acute hospital.

FOR ALL POSITIONS: Through our talent development review program, we strive to make sure our employees are reaching their goals and working in the role they enjoy. We have a heavy focus on training and provide tuition assistance as well as some scholarships. We survey our employees annually and listen to feedback to make changes to ensure the best work environment.

PRINCIPLE DUTIES:

Nursing Administration Support:

• Schedules resident appointments and arranges transportation.
• Prepare paperwork to send with patients going to physician office or clinic visits.
• Prepares and prints CNA assignment and sign-in sheets.
• Programs devices in the Nurse Call system to page team members as needed to provide care.
• Schedules patient showers for new admissions and room changes.
• Maintains privacy and confidentiality of all resident related health information at nursing station.
• Prepares admissions records, charts and ID bands for newly admitted residents.
• Assists with discharge paperwork for discharging residents, as requested.
• Schedules ultrasounds, x-rays and labs as requested.
• Answers phone calls and exhibits excellent customer service and tact when dealing with physicians, residents, and families.
• Answers patient call bells and assists patients as needed and appropriate.
• Promotes resident rights.

Health Information Department Support:

• Monitors timeliness of physician admission and routine monthly visits as needed.
• Follow-up on patient medical record information to include but not limited to physician reports, test results, nursing documentation, etc.
• Process chart requests as needed under the supervision of the Health Information Director.
• Assists the Health Information Director with tasks and audits as scheduled.
• Completes administrative support duties for the nurses’ station, including filing, scanning and uploading to EHR, stocking supplies, maintaining station lists. Maintains an organized nurses’ station.

Staffing and Scheduling:

• Maintain a current listing of employee contact numbers.
• Prepares and distributes a daily schedule for nurses and CNAs and posts the NHPPD form daily and trains others on days off. Maintains complete file of daily schedules and NHPPD forms for 3 years.

WHAT YOU WILL BRING:

• Previous experience in a skilled nursing facility as a unit secretary, preferred
• Knowledge of medical terminology
• Basic computer knowledge and typing/data entry skills
• Excellent written and oral communication skills
• Excellent customer service skills and telephone etiquette
• Must be able to concentrate with frequent interruptions
• Ability to function independently, with little direct supervision
• Must have the ability to organize, prioritize and meet deadlines, maintain accuracy and detail orientation.
• High school graduate, or equivalent

Our company is committed to a diverse and inclusive workplace. We are an equal opportunity employer that does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.