Unit Secretary

Brookwood Baptist Health; Alabaster (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

Brookwood Baptist Health in Alabaster, AL is seeking a Health Unit Coordinator to handle routine clerical tasks within a nursing unit. You will greet visitors, transcribe orders, manage medical records, and coordinate communications to ensure smooth patient flow.

As part of the nursing team, you will assist with scheduling, data entry, and maintaining unit supplies, while upholding regulatory standards and delivering compassionate care in a fast-paced hospital setting.

Qualifications

• High School diploma or equivalent.
• Keyboarding skills and knowledge of Microsoft Word and Excel.
• Knowledge of Medical terminology, or Health Unit Coordinator Certification.

Responsibilities

• Acts as receptionist on the unit, greeting visitors and directing them courteously.
• Transcribes physicians’ orders promptly and accurately according to policy.
• Communicates consultation requests to physicians or therapists promptly and accurately.
• Performs data entry and assembles, compiles, and breaks down medical records.
• Prepare/copy designated medical record information for transfer to other facilities.
• Answers calls, routes callers, assists in paging, and takes messages.
• Answers patient call lights and provides routine information to callers.
• Maintains a clean, safe, and organized unit.

Skills

Keyboarding

Microsoft Word

Microsoft Excel

Education

High School diploma or equivalent

Health Unit Coordinator Certification

Tools

Microsoft Word

Microsoft Excel

Job description

Position Summary

A Brief OverviewResponsible for routine clerical/secretarial tasks for persons in a nursing unit.

Responsibilities

What you will do

• Acts as a receptionist on the unit, greeting and directing visitors, personnel and others in a courteous and informative manner.
• Transcribes physicians’ orders promptly, accurately and completely according to policy/procedure.
• Communicates consultation requests to physicians or therapists promptly and accurately.
• Performs data entry and assembles, compiles, and breaks down medical records.
• Prepare/copy designated medical record/ information for transfer to other facilities.
• Answers phone calls, routes callers, assist in pages, and takes messages and provides routine information to callers.
• Answers patient call lights in person or via intercom; fills request or refers to appropriate person promptly.
• Communicate effectively in all interactions.
• Works under the direction of the charge nurse.
• Assists in making appointments for patients.
• Working knowledge of office/departmental equipment.
• Submits work orders for necessary housekeeping, maintenance, biomedical or other work orders needed.
• Collaborate in partnership interdepartmentally to promote and provide a safe environment.
• Utilize compassion to create a therapeutic environment.
• Possesses excellent interpersonal skills and ability to work in a team environment.
• Transports and delivers items, equipment, and medications (excluding controlled substances and IV chemotherapy drugs) throughout the facility.
• May have limited access to areas storing medications.
• Maintains pre-established par levels of all unit office supplies.
• Assists in the stocking of both unit and office supplies.
• Monitor time and attendance through Kronos (or timekeeping system).
• Prioritizes workload to manage multiple priorities.
• Ensures compliance with regulatory standards including Federal, State, local and The Joint Commission.
• Maintains regular, punctual attendance consistent with Baptist Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Baptist Health policies and procedures.
• Maintains a clean, safe and organized unit.

Qualifications

Qualifications

• High School diploma or equivalent.
• Keyboarding skills and knowledge of Microsoft Word and Excel.
• Knowledge of Medical terminology, or Health Unit Coordinator Certification.