Unit Clerk

Phoenix-Center-For-Rehabilitation-and-Pediatric; Wanaque (NJ); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, and vision benefits

401K retirement plan

Paid time off

Referral bonus

Service awards

Job summary

The Phoenix Center for Rehabilitation & Pediatrics is seeking a Unit Clerk for our pediatric unit to support admissions, data entry, and routine administrative tasks. You will manage phone inquiries, maintain resident records, and coordinate transportation and appointments with nursing staff and the medical team.

We offer a competitive salary and benefits package, including health, dental, vision, 401(k), paid time off, and opportunities for career growth in a team‑oriented environment.

Qualifications

• High School diploma or equivalent required.
• Unit Clerk experience preferred.
• Pleasant phone manner and strong computer skills.
• Solid organizational and communication skills.
• Ability to multi-task in a high-pressure environment.
• Friendly, team-oriented, and dependable.

Responsibilities

• Handle basic administrative office functions, filing and data entry.
• Type reports and correspondences as required.
• Assist with admissions and discharge processes.
• Schedule resident appointments and coordinate transportation approvals.
• Relay vital information to Nursing Staff and Medical Team.
• Maintain medical records and charts per protocol.
• Support unit staff with manuals and forms; keep supplies stocked.

Skills

Phone etiquette

Computer skills

Organizational skills

Communication skills

Multi-tasking

Team player

Confidentiality

Education

High School diploma or equivalent

Job description

Phoenix Center for Rehabilitation & Pediatrics is a skilled nursing facility caring for both the geriatric and pediatric populations. We are currently looking for a Unit Clerk for our pediatric unit to help make a difference in our pediatric resident's lives.

At the Phoenix Center we maintain the highest standard of care and service for residents, families, and our valued employees. We are teamwork oriented and offer a professional working environment. In addition to a rewarding career, we offer an amazing package that includes a competitive salary, health, dental, and vision benefits, paid time off, 401(k) plan, opportunities for career growth and advancement, and much more.

Responsibilities as a Unit Clerk:

• Basic administrative office functions; filing & data entry
• Type reports & correspondences as required
• Assist with the admissions/discharge process
• Schedule appointments for residents when needed
• Initiate & coordinate transportation approvals & schedules
• Relay vital information to Nursing Staff & Medical Team
• Maintain medical records as per protocol
• File medical charts as required
• Provide unit staff with employee manuals & forms
• Keep nursing unit supplied with forms, medical, and resident supplies
• Place all forms in charts such as treatment records. MARs, records from hospitals, labs and X-Ray reports after review by M.D. and other relevant forms as directed by the Clinical Manage
• Prepare charts for new admissions using the proper forms, heading and labels
• Answer telephone on the nursing unit cordially and professionally
• Pick up supplies from Central Supply as the need arises during working hours.
• Monitor usage of billable items in closet supply to ensure accurate billing as directed by DON
• Monitor non-billable items in closet supply and order as needed. Keep closet supply clean and orderly. Label pre-charged items with residents' name and room number

Benefits to working at the Phoenix Center:

• Competitive salary
• Medical, dental, and vision benefits
• 401K retirement plan
• Paid time off
• Referral bonus
• Service awards

Requirements for a Unit Clerk:

• Minimum of a High School diploma or equivalent
• Unit Clerk experience prefered
• Pleasant phone manner & strong computer skills
• Solid organizational and communication skills
• Ability to multi-task in a high-pressure environment
• Should be friendly and a team worker
• Respect confidentiality of resident medical records
• Maintain professional attitude toward staff, residents and visitors
• Positive attitude and energy are a must
• Dependable and willing to work

The Phoenix Center provides equal employment opportunities (EEO) to all employees and applicants for employment.