Unit Clerk

Trinity Health; Town of Brighton (NY); On-site; USD 25,000 - 33,000; Part time

Job summary

Trinity Health Livingston is seeking a part-time Unit Clerk to provide clerical support on the Progressive Care unit. You will handle patient registrations, admissions, discharges, transfers and reception services for patients, families, and visitors.

Responsibilities include answering phones, maintaining patient records, and coordinating unit supplies and equipment, while ensuring a safe, clean environment and assisting in patient care when needed.

Qualifications

• Provides clerical support for patients, visitors and colleagues.
• Manages patient admissions, registrations and transfers.
• Maintains unit appearance and environment of care.
• Operates phones and triages communications.

Responsibilities

• Answers the phones and triages communications to appropriate team members and patients using relevant technology.
• Manages clerical component of patient information throughout the episode of care.
• Completes all necessary functions associated with patient admission, discharge and transfer.
• Assembles and maintains patient medical records from admission through discharge.
• Rounds regularly on all printers for maintenance. Distributes or files any printed information.
• Performs scanning, faxing, copying and filing as needed.
• Prepares patient information for transfer to another health care facility.
• Completes unit stocking including nurse servers, alcoves and linen closet and checks for expired items.
• Assists in maintaining the unit environment by cleaning and monitoring areas such as equipment storage, charting alcoves, workstations, visiting areas, and conference rooms.
• Submits work orders for repairs; coordinates staffing and scheduling administrative functions as delegated.
• Coordinates regular maintenance and repair of unit equipment (thermometers, scales, beds, tables; ice machine, microwave; Computers, printers).
• Orders and maintains routine forms, and patient care supplies; arranges transport of documents, specimens or equipment.
• Locates equipment, medical records or other items required for patient care.
• Answers patient call lights and relays requests to care staff; may accompany non-restrained patients as needed.
• Completes orientation of health care team members to clerical operations of the unit.

Skills

Clerical experience

Phone triage

Customer service

MS Office

Tools

EHR software

Job description

Employment Type:

Part time

Shift:

Description:

Unit Clerk

Department : Progressive Care

Location : Trinity Health Livingston

Shift: 9am-9:30pm

Status: Part time, 24 hours a week

POSITION PURPOSE

Under the direction and supervision of the Nurse Manager and/or designee provides clerical support for patients, visitors and colleagues on assigned nursing units. Facilitates patient registrations, admissions, discharges and transfers. Supports the patient experience and the culture of safety by providing equipment maintenance, stocking and ordering unit supplies, maintaining unit appearance and overall environment of care. Provides reception services to patients, families, visitors and other unit guests.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Answers the phones and triages communications to appropriate team members and patients using relevant technology. Manages clerical component of patient information throughout the episode of care

Completes all necessary functions associated with patient admission, discharge and transfer.

Assembles and maintains patient medical records from admission through discharge.

Rounds regularly on all printers for maintenance. Distributes or files any printed information.

Performs any necessary scanning, faxing, copying and filing.

Prepares patient information for transfer to another health care facility.

Completes unit stocking which may include nurse servers, unit alcoves and linen closet. Checks and removes expired items. Assists in maintaining the unit environment by cleaning and monitoring areas such as equipment storage areas , charting alcoves, workstations, visiting areas, and conference rooms. Submits work orders for repairs as needed. Completes staffing and scheduling administrative functions as delegated by unit leadership. Coordinates regular maintenance and repair of unit equipment such as:

• Patient care equipment (thermometers, scales, beds, tables)
• General use equipment such as ice machine, microwave, etc.
• Computers, printers and other technology

Orders and maintains routine forms, and patient care supplies. Arranges for transport of documents, specimens or equipment to appropriate destination. Locates equipment, medical records or other items required to provide patient care. Assists with patient care:

Answers patient call lights upon request and relays request to patient care staff member.

Functions as a companion for non-restrained patients when needed based on patient care requirements.

Completes additional duties as assigned Assists in the orientation of health care team members to clerical operations of the unit.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.