Unit Clerk

Paramount Care Centers; Cherry Hill Township (NJ); On-site; USD 51,577,000 - 57,308,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401K

Holiday Pay

Paid Time Off

Overtime Available

Job summary

Paramount Care Centers in New Jersey is seeking an Unit Clerk to provide clerical and secretarial support in the nursing department. You will handle medical records, transcription tasks, and unit operations to ensure smooth patient flow.

The position involves preparing admission charts, routing orders, updating vital signs charts, scheduling physician visits, and maintaining documentation while upholding confidentiality and accuracy in a fast-paced environment.

Qualifications

• This position requires a high school degree with college/business school coursework.
• Experience with medical terminology and transcription is preferred.
• Must be able to read, write and understand the English language.
• Must be able to type proficiently.

Responsibilities

• Provide secretarial support to nursing staff and manage unit documentation.
• Deliver admission charts and initiate forms for admissions.
• Fax physicians’ orders daily and route printouts accordingly.
• Maintain medical records per policy and perform chart audits.
• Schedule physician appointments and coordinate with nursing staff.
• Assist in staffing sheets and help manage unit supplies and stock.
• Answer phones, greet visitors, and handle confidential information.
• Complete other duties as assigned by the Unit Director.

Skills

Communication skills

Typing

Phone system

Basic computer skills

Office equipment

People skills

Multitasking

Discretion

TB test compliance

Education

High school diploma with college coursework

Medical terminology & transcription knowledge (preferred)

Job description

UNIT CLERK

RATE: $18 to $20 Per Hour

BENEFITS:

• Medical, Dental & Vision Insurance
• 401K
• Holiday Pay
• Paid Time Off
• Overtime Available

POSITION SUMMARY:

This position provides clerical/secretarial support to the nursing department in the areas of medical records, transcription of physician orders and the general operation of the unit.

RESPONSIBILITIES/ACCOUNTABILITIES:

• Provides secretarial support to the nursing staff as needed;
• Delivers new admission chart to unit and initiates forms in preparation for admission;
• Faxes physicians’ orders daily;
• Delivers any faxed printouts to the appropriate department;
• Completes daily transfer of the vital signs and weights from the daily assignment sheet to the resident’s chart;
• Schedules appointments with physicians for the residents; relays the information to nursing;
• Prepares discharge charts for medical records;
• Performs chart audit and report any deficiencies to the Unit Director;
• Maintains medical records per policy;
• Schedules professional agency personnel as directed and supervised by the D.O.N.;
• Keeps unit supplied with necessary forms;
• Orders and charges accordingly, any necessary resident care supplies (i.e., tube feedings, isolation supplies);
• Orders miscellaneous unit stock;
• Completes daily staffing sheets, places in staffing book, and copies these sheets for Unit Director;
• Assists in maintaining staffing needs on unit and making calls to fill staffing needs;
• Refers requests for all information on residents or facility to unit director or nurse coordinator;
• Greets and assists visitors entering unit;
• Answers telephones, directs call and takes messages;
• Performs other duties as assigned.

SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS:

• This position requires a high school degree with college/ business school coursework.
• Experience with medical terminology and transcription is preferred.
• Must be able to read, write and understand the English language.

JOB SKILLS:

• Must have good written and verbal communication skills.
• Must be able to type proficiently.
• Must be able to competently operate phone system.
• Must possess basic knowledge of operating a computer.
• Must be able to operate standard office equipment including: copier, typewriter and facsimile machine.
• Must possess the ability to positively interact with personnel, resident, family members, visitors, government agencies/personnel and the general public.
• Must be able to handle a variety of assignments, some of moderate complexity and requiring considerable familiarity with the operating details of the facility.
• Must demonstrate discretion in handling of confidential information.
• Must provide annual verification of a negative TB skin test.

PERFORMS RELATED DUTIES:

• Interacts with residents, families, visitors and employees.
• He/she carries out other tasks as requested in situations where hands-on intervention/participation may be required.