Unit Assistant

McLaren; Shelby Charter Township (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

McLaren in Michigan seeks a unit secretary to support nursing operations with a range of administrative tasks, data entry, and patient paperwork handling.

The role requires a high school diploma, experience in medical office administration (or completion of a health unit coordinator program), and preferred related education. Scheduling and visitor coordination are key parts of the job.

Qualifications

• High school diploma or equivalent.
• One year prior unit assistant or front medical office secretarial experience unless graduate of a relevant training program.
• Successful completion of a health unit coordinator course.
• Associate’s degree in related field.

Responsibilities

• Respond to intercom requests and coordinate with nurses, physicians, and hospital staff to obtain needed services.
• Greet visitors in person or on the phone, answer inquiries, relay calls to patients, provide directions, and refer inquiries to nursing/physician staff.
• Perform varied administrative tasks such as maintaining logs, scheduling appointments, typing, filing, copying, faxing, and ordering supplies to support department functions.
• Enter and maintain patient records, input nursing/physician notes and orders, and handle major patient paperwork (admission, discharge, personal info).
• Manage a variety of administrative tasks to ensure department functionality and coordination.
• Ensure compliance with HIPAA and OSHA health care regulations.
• Perform other related duties as required and directed.

Skills

Data entry

Scheduling

Communication

Office coordination

Education

High school diploma

Health unit coordinator course

Associate’s degree

Job description

Position Summary:

Responsible for taking on a variety of administrative tasks that support nursing unit operations and the delivery of effective and efficient services to meet the needs of patients and families. This includes establishing and maintaining efficient communication, accurate data entry, maintaining inventory of identified forms and supplies, and other support activities.

Essential Functions and Responsibilities:

1. Helps patients by responding to intercom requests; obtaining needed services from nurses, licensed practical nurses, physicians, aides, and other hospital personnel.
2. Greets visitors in person or on the telephone and answers inquiries; relays calls to patients; gives directions; refers inquiries to nursing and physician staff.
3. Performs varied administrative tasks such as maintaining department logs & reports, scheduling appointments, typing, filing, copying, faxing and ordering office supplies and equipment supplies to ensure the functionality and coordination of the department’s activities.
4. Performs a variety of computer/data entry functions to support patient care including establishing and maintaining patient record; may enter nursing and physician notes and orders; handling the majority of a patient’s paperwork, such as discharge, admission, and personal information forms.
5. Performs varied administrative tasks such as answering the phone, greeting visitors, scheduling appointments, typing, filing, copying, faxing and ordering office supplies and equipment supplies to ensure the functionality and coordination of the department’s activities.
6. Ensures compliance with all health care regulations, including HIPAA and OSHA.
7. Perform other related duties as required and directed.

Qualifications:

Required:

• High school diploma or equivalent.
• One year prior unit assistant or front medical office secretarial experience unless graduate of a relevant training program.

Preferred:

• Successful completion of a health unit coordinator course.
• Associate’s degree in related field.

Additional Information

• Schedule: Full-time
• Daily Work Times: varies
• Hours Per Pay Period: 80
• On Call: No
• Weekends: Yes