Unit Administrator/ Specialist Casual

Rutgers University; New Brunswick (NJ); On-site; USD 100,000 - 125,000; Part time

Job summary

Rutgers University is seeking a Unit Administrator/Specialist Casual for the School of Social Work. This role includes coordinating student-centered events, maintaining alumni databases, creating marketing content, and fostering partnerships with nonprofits. Applicants should have a Bachelor’s degree and relevant experience, alongside strong communication and marketing skills, particularly in engaging diverse communities.

Benefits

Medical, prescription drug, and dental coverage

Paid vacation and holidays

Competitive retirement benefits

Employee educational benefits

Qualifications

• Bachelor's degree and 2 years of relevant administrative experience.
• Ability to work effectively with Latinx serving nonprofit agencies.
• Strong marketing and social media skills.

Responsibilities

• Coordinate events and activities on the LISTA annual schedule.
• Revise alumni and agency databases with updated contact information.
• Develop promotional materials and outreach strategies.

Skills

Communication

Problem-solving

Marketing

Collaboration

Spanish language skills

Education

Bachelor's degree in a related field

Tools

Excel

Word

PowerPoint

Data Warehouse

Qualtrics

Canva

Adobe Creative Suite

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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The School of Social Work’s mission is to develop and disseminate knowledge through social work research, education, and training that promotes social and economic justice and strengthens individual, family, and community well-being in this diverse and increasingly global environment of New Jersey and beyond.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Unit Administrator/ Specialist Casual for the School of Social Work.

Among the key duties of the position are the following:

• Facilitates coordination of all items on the LISTA annual schedule including but not limited to: student community building events, Hispanic Heritage month events, scholarship related activities and events, promotional plan, etc.
• Revises and refreshes the alumni and agency databases monthly with new contact information and maintain both up to date.
• Coordinates itinerary and logistics for student, alumni, and related LISTA events.
• Creates strategy, content and coordinate with others for the development of promotional materials, social media posts, and student/alumni interviews.
• Develops constructive and cooperative working relationships with Latinx serving nonprofit agencies to recruit them for LISTA practicum placements.
• Ensures completion and updates of agency affiliation agreements.
• Supports outreach for program marketing.
• Conducts LISTA presentations to appropriate nonprofit agencies, colleges, and other pipleline audiences.
• Assists in outreach efforts for study abroad program as needed.
• Aids in grant and scholarship research.
• Conducts literature reviews as assigned.
• Performs other duties as assigned.

FLSA

FLSA Nonexempt

Salary Details

Salary Details $28 - $32/hourly

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Bachelor’s degree in a related field and two (2) years of relevant experience in an administrative function; or an equivalent combination of education and/or experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Good communication and interpersonal skills.
• Capacity for analysis, planning, and problem-solving.
• Excellent written and verbal communication skills.
• Marketing aptitude and strong social media skills.
• Strong collaboration skills and aptitude for effective time management.
• Ability to speak and write in the Spanish language.
• Proficiency in Excel, Word, and PowerPoint.
• Technological skills for effective use of Data Warehouse, Qualtrics, Canva, and Adobe Creative Suites.

Preferred Qualifications

Physical Demands and Work Environment

Special Conditions

Posting Open Date

Posting Open Date 06/06/2025

Posting Close Date

Posting Close Date 07/06/2025

Open Until Filled No

Special Instructions to Applicants

Regional Campus

Home Location Campus

Home Location Campus Rutgers University - New Brunswick

City

State

State NJ

Position Information Recruitment/Posting Title Unit Administrator/ Specialist Casual Posting Number 25TM0228 Department School of Social Work Overview The School of Social Work’s mission is to develop and disseminate knowledge through social work research, education, and training that promotes social and economic justice and strengthens individual, family, and community well-being in this diverse and increasingly global environment of New Jersey and beyond. Posting Summary Rutgers, The State University of New Jersey is seeking a Unit Administrator/ Specialist Casual for the School of Social Work. Among the key duties of the position are the following:

• Facilitates coordination of all items on the LISTA annual schedule including but not limited to: student community building events, Hispanic Heritage month events, scholarship related activities and events, promotional plan, etc.
• Revises and refreshes the alumni and agency databases monthly with new contact information and maintain both up to date.
• Coordinates itinerary and logistics for student, alumni, and related LISTA events.
• Creates strategy, content and coordinate with others for the development of promotional materials, social media posts, and student/alumni interviews.
• Develops constructive and cooperative working relationships with Latinx serving nonprofit agencies to recruit them for LISTA practicum placements.
• Ensures completion and updates of agency affiliation agreements.
• Supports outreach for program marketing.
• Conducts LISTA presentations to appropriate nonprofit agencies, colleges, and other pipleline audiences.
• Assists in outreach efforts for study abroad program as needed.
• Aids in grant and scholarship research.
• Conducts literature reviews as assigned.
• Performs other duties as assigned.

FLSA Nonexempt Salary Details $28 - $32/hourly Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview . Position Status Working Hours (per week) 19.50 Daily Work Shift Day Work Arrangement Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Hourly Qualifications Minimum Education and Experience

• Bachelor’s degree in a related field and two (2) years of relevant experience in an administrative function; or an equivalent combination of education and/or experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Good communication and interpersonal skills.
• Computer literacy.
• Capacity for analysis, planning, and problem-solving.
• Excellent written and verbal communication skills.
• Marketing aptitude and strong social media skills.
• Strong collaboration skills and aptitude for effective time management.
• Ability to speak and write in the Spanish language.
• Proficiency in Excel, Word, and PowerPoint.
• Technological skills for effective use of Data Warehouse, Qualtrics, Canva, and Adobe Creative Suites.

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Special Conditions Posting Details Posting Open Date 06/06/2025 Posting Close Date 07/06/2025 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University - New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree in a related field and two (2) years of relevant experience in an administrative function; or an equivalent combination of education and/or experience?
  • Yes
  • No

Required Documents

Resume/CV

Cover Letter/Letter of Application

Optional Documents

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or [e-mail] .

To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .