Unit Admin/Specialist - Casual

Rutgers University; New Brunswick (NJ); On-site; USD 28,000 - 34,000; Part time

Job summary

Rutgers University is seeking a part-time Unit Admin/Specialist for the Cooperative Extension Department of Monmouth County within the School of Environmental and Biological Sciences. The role handles data entry in PEARS, expense reports, travel requests, and front desk support.

You will communicate impact data and program highlights to stakeholders through press releases, annual reports, newsletters, and other communications, and work with faculty and program staff at the Monmouth County Office.

Qualifications

• Bachelor's degree in a related field or equivalent education/experience.
• Excellent communication and interpersonal skills.
• Computer literacy including Microsoft programs (PowerPoint, Word, Excel).
• Familiarity with Rutgers systems and PEARS.

Responsibilities

• Enters data into the PEARS system and drafts written impact reports.
• Processes expense reports and travel requests in Concur, purchasing, vendor setup, and related Rutgers portals.
• Assists with front desk coverage for stakeholders and provides soil test kits, certificates, manuals, event registrations, and other materials as needed.
• Communicates impact data and program highlights to stakeholders and partners through written materials and newsletters.

Skills

Communication skills

Interpersonal skills

Microsoft Office

Education

Bachelor's degree in related field

Tools

PEARS

Concur

Outlook

Word

Excel

Teams

Job description

Position Details

Position Information

The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics.

In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.

Rutgers, The State University of New Jersey is seeking a part-time Unit Admin/Specialist for the Cooperative Extension Department of Monmouth County within the School of Environmental and Biological Sciences.

• Enters data into the Pears system and draft written impact reports as needed by the University and County.
• Processes expense reports and travel requests in Concur, purchasing, adding vendors, and navigating other Rutgers administrative portals or paperwork as needed for the Monmouth County Extension Office.
• Assists with front desk coverage for stakeholders who visit the office, including assistance with providing soil test kits, farmers plate certificates, pesticide manuals, event registrations, fact sheets, and other similar responsibilities as needed.
• Works with faculty and programmatic staff in the Monmouth County Office to communicate impact data and program highlights to stakeholders and University/County partners through written press releases, annual report, newsletters, and other similar means of communication.

FLSA: Nonexempt

Salary Details: $20 - $25 per hour

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits: Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status: Part Time

Working Hours: 19.5 hours per week

Daily Work Shift: Day

Work Arrangement: This position requires a fully on-site work arrangement.

Payroll Designation: PeopleSoft

Terms of Appointment: Temporary Staff Appointment - Hourly

Qualifications

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience.

• Excellent communication and interpersonal skills.
• Computer literacy including the ability to use Microsoft programs, such as, PowerPoint, Word, and Excel.

• Familiarity with Rutgers systems and PEARS.

• Computer, Microsoft programs (Outlook, Word, Excel, Teams), Rutgers administrative systems (Pears, Concur, etc.).

Posting Details

Posting Open Date: 09/11/2026

Posting Close Date: 10/01/2026

Open Until Filled: No

Regional Campus: Rutgers University-New Brunswick

Home Location Campus: Off Campus

City: Freehold

State: NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement