Unique Asset Administration Associate

Fifth Third Bank; Chicago (IL); On-site; USD 48,000 - 96,000; Full time

Job summary

Fifth Third Bank seeks an experienced Unique Asset Administration Associate to support onboarding, maintenance, servicing and reporting for specialized assets. You will process transactions, maintain systems, and partner with asset managers and vendors to ensure accuracy and compliance.

The role emphasizes operational rigor, data integrity, and timely escalation of issues while supporting continuous process improvement and teamwork in a fast-paced environment.

Qualifications

• High School Diploma or equivalent; 3 years in operational, administrative, financial services, or related roles.
• Ability to accurately execute transactions and administrative activities according to procedures and service standards.
• Strong organization, time management and attention to detail to meet deadlines and quality expectations.
• Effective communication with team members, business partners, and vendors in a professional manner.

Responsibilities

• Operational Processing: Executes onboarding, maintenance, servicing, and support of unique assets.
• Transaction Execution: Processes payments, receipts, accounting activity, invoices, and asset-related transactions accurately and timely.
• Systems Administration: Maintains records within trust, accounting, and asset management systems ensuring data integrity.
• Reporting Support: Generates reports, monitors activities, tracks deadlines, and flags items for follow-up or escalation.
• Documentation Management: Maintains asset documentation and coordinates required records and correspondence.
• Issue Identification: Recognizes operational issues and processing discrepancies and escalates as needed.
• Partner Support: Collaborates with asset managers, operations partners, internal teams, and vendors to support workflow.
• Process Consistency: Follows procedures and standards to maintain a controlled operating environment.
• Continuous Improvement: Contributes to process improvements for efficiency and service quality.
• Workload Coordination: Manages multiple duties and deadlines while supporting team priorities.

Skills

Operational Processing

Time Management

Attention to Detail

Communication

Systems Proficiency

Education

High School Diploma or equivalent

Job description

About the Role

The Unique Asset Administration Associate provides operational and administrative support for the Unique Asset Group. This role is responsible for processing transactions, maintaining systems and records, supporting asset onboarding and maintenance activities, and assisting with reporting and operational tasks associated with specialized assets. The role serves as a key operational partner to ensure accuracy, compliance, and efficient execution of asset-related activities. Please see below for specific responsibilities and requirements for this role.

Your Responsibilities

• Operational Processing: Executes operational and administrative activities related to onboarding, maintenance, servicing, and support of unique assets.
• Transaction Execution: Processes payments, receipts, accounting activity, invoices, and asset-related transactions in a timely and accurate manner.
• Systems Administration: Maintains records and information within trust, accounting, and asset management systems while ensuring data integrity.
• Reporting Support: Generates reports, monitors key activities, tracks deadlines, and identifies items requiring follow-up or escalation.
• Documentation Management: Maintains asset documentation and coordinates required records, reports, correspondence, and supporting information.
• Issue Identification: Recognizes operational issues, processing discrepancies, and administrative concerns and escalates concerns when appropriate.
• Partner Support: Works closely with asset managers, operations partners, internal business partners, and vendors to support workflow execution.
• Process Consistency: Adheres to established procedures and operating standards while contributing to a well‑controlled operating environment.
• Continuous Improvement: Supports enhancements to operational processes and procedures that improve efficiency and service quality.
• Workload Coordination: Effectively manages multiple responsibilities and deadlines while supporting team and business priorities.
• Other Duties: Performing other duties as assigned, adapting to new tasks or shifts in priorities as necessary to support your team's and the company's mission.

Minimum Requirements

High School Diploma or equivalent required 3 years of operational, administrative, financial services, or related experience

Required Skills

• Operational Processing: Ability to accurately execute transactions and administrative activities in accordance with established procedures and service standards.
• Organization & Time Management: Effectively manages workload, prioritizes competing demands, and consistently meets deadlines while maintaining quality.
• Attention to Detail: Maintains a high degree of accuracy when processing transactions, maintaining records, and reviewing supporting documentation.
• Communication Skills: Effectively communicates information to team members, business partners, and vendors while maintaining professionalism.
• Systems Proficiency: Ability to learn and effectively utilize trust, accounting, and asset management systems to support operational activities.

Skills for Success

• Client Focus: Understands the impact of operational activities on client experience and strives to deliver timely and accurate support.
• Teamwork & Collaboration: Works cooperatively with colleagues and business partners to achieve team goals and service objectives.
• Problem Solving: Identifies issues, researches potential solutions, and appropriately escalates concerns to support resolution.
• Adaptability: Demonstrates flexibility and effectiveness when priorities, processes, or business needs change.
• Learning Agility: Continuously develops knowledge, skills, and technical expertise to enhance individual and team performance.

Doing the Right Thing

Our employees take pride in doing the right thing for customers and colleagues as well as being accountable for risk by openly exchanging ideas and opinions, elevating concerns, and following policies and procedures that protect all our valuable assets—including you.

Unique Asset Administration Associate Salary

Unique Asset Administration Associate Total Base Pay Range 48,100.00 - 96,200.00 USD Annual At Fifth Third, we understand the importance of recognizing our employees for the role they play in improving the lives of our customers, communities and each other. Our Total Rewards include comprehensive benefits and differentiated compensation offerings to give each employee the opportunity to be their best every day. The base salary for this position is reflective of the range of salary levels for all roles within this pay grade across the U.S. Individual salaries within this range will vary based on factors such as role, relevant skillset, relevant experience, education and geographic location. In addition to the base salary, this role is eligible to participate in an incentive compensation plan, with any such payment based upon company, line of business and/or individual performance. Our extensive benefits programs are designed to support the individual needs of our employees and their families, encompassing physical, financial, emotional and social well‑being. You can learn more about those programs on our 53.com Careers page at: https://www.53.com/content/fifth-third/en/careers/benefits.html or by consulting with your talent acquisition partner.

Location

LOCATION -- Farmington Hills, Michigan 48334

Company Culture

Fifth Third Bank, National Association is proud to have an engaged and inclusive culture and to promote and ensure equal employment opportunity in all employment decisions regardless of race, color, gender, national origin, religion, age, disability, sexual orientation, gender identity, military status, veteran status or any other legally protected status. Fifth Third is a bank that’s as long on innovation as it is on history. Since 1858, we’ve been helping individuals, families, businesses and communities grow through smart financial services that improve lives. With a commitment to taking care of our customers, employees, communities and shareholders, our goal is not only to be the nation’s highest performing regional bank, but to be the bank people most value and trust.