Union Payroll Administrator

RMS Energy; United States; On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Full Benefits including medical,Dental

401(k) with company match

Top-tier equipment

Per diem and travel time

Education support

Generous PTO

Employee assistance program

Job summary

RMS Energy seeks a Payroll Administrator to manage weekly payroll processing and benefits administration for both union and non-union employees. You will ensure compliance with federal, state, local, and union regulations while maintaining accurate records and data integrity.

You’ll handle union-related deductions, benefits reporting, audits, and cross-functional collaboration with HR, Finance, and operations. Travel up to 25% across the U.S. may be required.

Qualifications

• 1-5 years of payroll/benefits administration in union or collective bargaining environments
• Experience with multi-state payroll and benefits audits
• Strong understanding of payroll processes and employment law compliance
• Proficiency with HRIS/payroll systems (ADP, Paycor, UKG, etc.)

Responsibilities

• Administer weekly payroll processing
• Validate timekeeping, wage rates, job classifications, deductions, and pay codes
• Ensure payroll compliance with federal, state, local, and union regulations
• Process union-related deductions (dues, pension, health & welfare, apprenticeship)
• Maintain payroll records, documentation, and data integrity
• Administer employee and union benefit programs, enrollments, eligibility tracking
• Prepare and submit union benefit fund reports and contributions
• Reconcile benefit contributions and resolve discrepancies
• Respond to employee questions on pay, deductions, benefits
• Prepare payroll/benefits documentation for audits and reports
• Generate payroll, benefit, and compliance reports for HR/Finance
• Maintain confidential records of payroll/benefits activity
• Partner with HR on onboarding, terminations, data changes in HRIS
• Support system improvement projects and process optimization
• Collaborate with Finance and union reps to resolve issues
• Offer payroll guidance to front-line employees across divisions
• Identify opportunities to improve payroll/benefits processes
• Assist HRIS enhancements and documentation updates
• Stay current on employment laws, payroll regs, and union changes

Skills

Payroll processing

Benefits administration

Union environments

Data accuracy

Communication

Multitasking

Education

Bachelor’s degree in Business, HR, Accounting, Finance, or related field

Tools

ADP

Paycor

UKG

LPC Tracker

Points North

Passport

Fringe 98

Job description

We're seeking a Payroll Administratorresponsible for ensuring accurate, compliant, and timely payroll and benefits administration for union and non-union employees. This role manages payroll processing, administers employee and union benefit programs, supports audits and reporting, and serves as a trusted resource for employees, union representatives, and internal stakeholders. The ideal candidate brings strong payroll and benefits knowledge, attention to detail, experience working with union environments or collective bargaining agreements, and the ability to manage multiple priorities in a deadline-driven environment.

What You'll Do:

Payroll Administration

• Administer weekly payroll processing
• Validate timekeeping, wage rates, job classifications, deductions, and pay codes
• Ensure payroll compliance with federal, state, local, and union-specific regulations
• Process union-related deductions including dues, pension, health & welfare, and apprenticeship contributions
• Maintain payroll records, documentation, and system data integrity

Union & Benefits Administration

• Administer employee and union benefit programs, including enrollments, eligibility tracking, and status changes
• Prepare and submit union benefit fund reports and contribution payments
• Reconcile benefit contributions and resolve discrepancies with benefit fund administrators and vendors
• Respond to employee questions regarding pay, deductions, and benefit coverage

Audits & Reporting

• Prepare payroll and benefits documentation for audits, certified payroll, and union fund reporting
• Generate regular payroll, benefit, and compliance reports for HR and Finance teams
• Maintain accurate and confidential records of payroll and benefits activity

HRIS & Cross-Functional Support

• Partner with HR on onboarding, terminations, and employee data changes in HRIS
• Support projects related to system improvements, process optimization, and compliance initiatives
• Collaborate with Finance, Operations, and union representatives to resolve payroll or benefits issues
• Offer payroll guidance and support to front-line employees across business divisions

Process Improvement

• Identify opportunities to improve payroll and benefits processes
• Assist with HRIS enhancements, workflow development, and documentation updates
• Stay current on employment laws, payroll regulations, and union agreement changes

The Experience We’re Looking For:

• 1-5 years of payroll and/or benefits administration experience in a union or collective bargaining environment, including multi-state payroll and benefits audits
• Strong understanding of payroll processes and employment law compliance
• Proficient working with HRIS or payroll systems (i.e., ADP, Paycor, UKG, LPC Tracker, Points North, Passport, and Fringe 98)
• Knowledge of union benefit fund reporting and contribution processing
• Strong Excel skills for payroll and benefits reconciliation
• High attention to detail and commitment to data accuracy
• Ability to manage sensitive information with discretion
• Excellent organizational, time management, analytical, and change management skills, demonstrating a capacity for managing multiple and competing priorities.
• Strong problem-solving skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses

Additional Requirements:

• Willingness to travel up to 25% across the U.S.
• Bachelor’s degree in Business, Human Resources, Accounting, Finance, or related field or equivalent experience
• Must successfully complete a background check and pre-employment/random drug tests

Why Join RMS Energy:

We’re not just another power services company. We’re a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth.

• Full Benefits - Medical, dental, and vision coverage fully paid for employees, starting the month after hire
• Steady Employment & Career Growth - Be part of a fast-growing company with promotion potential
• 401(k) with Company Match - Traditional & Roth options + free investment guidance
• Top-Tier Equipment - Provided to support you in the field
• Compensated Travel Time plus Per Diem - Earn while seeing new places
• Education Support - Paid training, certifications, and industry memberships
• Generous PTO - Paid vacation, holidays, and sick leave
• Employee Assistance Program - Legal, financial, and mental wellness support

RMS Energy is an Equal Opportunity Employer. We believe diverse teams drive better outcomes, and we’re committed to creating an inclusive environment where all employees feel valued and empowered.For more information about RMS Energy, please visit www.rmsenergy.com.