Field Payroll Supervisor (Union)

Rosendin; Anaheim (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

ESOP

401K

Annual bonus program

PTO 17 days + 10 holidays

Job summary

Rosendin is seeking a Field Payroll Supervisor to lead a team responsible for accurate multi-state payroll processing and time record management. You will ensure compliance with federal and state laws while coordinating with HR and IT to resolve issues.

The role requires deep payroll knowledge, strong analytical skills, and the ability to mentor staff in a fast-paced construction environment. Travel up to 15% is possible.

Qualifications

• Knowledge of multi-state payroll tax rules and union contracts.
• Strong proficiency with Microsoft Office applications, especially Excel.
• Experience with Fusion Oracle and Workday is preferred.
• Construction industry union payroll experience is a plus.

Responsibilities

• Supervise a team handling complex multi-state payrolls and timekeeping.
• Monitor workloads and reassign tasks to meet deadlines.
• Train and evaluate staff; conduct performance reviews as needed.
• Advise on payroll policy and ensure compliance with laws.
• Audit time records and payroll data for accuracy and integrity.
• Collaborate with HR on leaves, transfers, and adjustments.

Skills

Multi-state payroll

Union experience

Microsoft Office

Fusion Oracle

Workday

Payroll compliance

Analytical skills

Communication

Education

Associate degree or higher in finance, HR, accounting

Tools

Fusion Oracle

Workday

Excel

Job description

The Field Payroll Supervisor is a people manager role that is responsible for overseeing the processing of payrolls and time records accurately for assigned payrolls and collaborating with other teams to resolve payroll-related issues. The Payroll Supervisor coordinates payroll activities, monitors workflow, leads a team, makes assignments, and ensure compliance. It requires the subject expertise and/or knowledge of assigned Field Payroll areas as well as the laws and regulations to discern issues and interpret department policy.

WHAT YOU’LL DO:

• Supervise a small or medium team that is responsible for complex multi-state/union activities for assigned payrolls.
• Responsible for monitoring workloads within the assigned and prioritizing team assignments.
• Assist in training subordinates to make sure they are meeting the needs of the business as well as performance reviews of direct reports and/or necessary performance issue resolutions within the team.
• Will act as a knowledgeable resource and/or mentor to other Payroll staff as well as other business responsible for Payroll functions directly or indirectly.
• Will be the decision-making authority in assessing risk and deciding upon regional within policy exceptions guidelines as necessary
• Process, audit, analyze and review timekeeping, payroll, and benefit setups and deductions.
• Audit time records from various locations, make needed adjustments, and ensure compliance.
• Resolve open items and identify any needed enhancements or changes to departmental procedures.
• Ensure third-party garnishments are in accordance with federal and state laws.
• Review per diems to determine their taxability and setup correctly on payroll.
• Review employees’ pay rates for compliance with union contracts and labor laws.
• Resolve escalated employee issues within standard guidelines of the collective bargaining agreement-related questions.
• Collaborate with HR on leave of absence and work location transfers.
• Keep up with current payroll regulations and tax law changes and recommend updates accordingly.
• Ensure employees tax records are setup and make necessary adjustments as needed.
• Work with internal or external IT to fix issues, identify enhancements, and monitor progress.
• Participate in testing Payroll application’s new or updated functionalities.
• Respond to employee questions or issues regarding paychecks or W-2s.
• Be able to back up other members of the team when necessary.
• Keep accurate control and distribution of payroll-related reports and payments.
• Help with the costing to GL transfer processes and assist with related month-end closing activities.
• Assists auditors with required payroll information
• The duties and responsibilities are to describe the general nature and scope of work this position performs. This is not a complete listing; other duties will be assigned based on the position’s role within the business unit.

WHAT YOU’LL NEED TO BE SUCCESSFUL:

• Payroll multi-state tax knowledge required.
• Computer skills required including proficient in using Microsoft Office (Outlook, Word, Excel, etc.)
• Prefer experience with Fusion Oracle and Workday.
• Prefer union experience within the construction industry.
• Ability to prioritize and manage multiple tasks, changing priorities, as necessary.
• Ability to work under time pressure and adapt to changing requirements with a positive attitude.
• Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
• Requires the highest level of professionalism and confidentiality in protecting highly sensitive personal pay data
• Effective oral and written communication skills required for the position. This role requires a professional demeanor, the ability to de-escalate internal issues, and provide customer specific resolutions that are easily understood by the business.
• Research and analytical skills.
• Self-motivated, proactive, and an effective team player

WHAT YOU BRING TO US:

• Associate degree or higher in finance, human resources, accounting, or related discipline.
• Minimum seven years of work experience in payroll, preferably with a union employer.
• Payroll, finance, and payroll tax related training a plus, either formal classes or seminars.
• Can be a combination of education, training, and relevant experience.

TRAVEL:

• Up to 15%

WORKING CONDITIONS:

• General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
• Noise level is usually low to medium; it can be loud on the jobsite.
• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
• Occasional lifting of up to 30 lbs.
• ESOP – Employee Stock Ownership
• 401 K
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• 3 days of paid sick leave each year
• 3 days of paid Bereavement leave each year
• 3 days of paid Jury Duty
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation