Union Payroll Administrative Specialist (Construction)

Liberty Electric; Oregon (WI); On-site; USD 52,000 - 82,000; Full time

Job summary

Liberty Electric, a union electrical subcontractor serving the Pacific Northwest, is seeking a Payroll & Administrative Specialist in Clackamas, Oregon. You’ll own union craft payroll from timesheet to check and support certified payroll compliance on prevailing wage projects while keeping administrative gears turning for a fast-moving team.

This role requires meticulous attention to detail, proficiency with Excel and payroll software, and ability to coordinate with field supervisors to resolve

Qualifications

• High school diploma or equivalent required.
• Associate degree in accounting or business is a plus.
• Prior payroll experience required; construction or union payroll experience strongly preferred.

Responsibilities

• Process weekly union craft payroll accurately and on time.
• Apply correct prevailing wage rates by project, classification, and jurisdiction in compliance with federal and state requirements.
• Prepare and submit certified payroll reports (LCPtracker, paper, or agency portal) for public works projects.
• Calculate and remit union fringe benefit contributions - health, pension, vacation, and training - to the appropriate trust funds on schedule.
• Maintain employee payroll records, new hire documentation, and I-9/E-Verify compliance.
• Coordinate with field supervisors and operations to resolve timecard discrepancies before payroll closes.
• Manage onboarding paperwork for new hires: union cards, tax withholding, direct deposit, and benefit enrollment.
• Support the accounting and HR functions with filing, correspondence, and document management.
• Assist with office administrative tasks including mailings, supply coordination, and scheduling support as needed.
• Perform regular quality checks on your own work - accuracy is non-negotiable in this role.

Skills

Payroll processing

Compliance

Attention to detail

Time management

Communication

Microsoft Excel

I-9/E-Verify

Union payroll experience

Team coordination

Education

High school diploma or equivalent

Associate degree in accounting or business a plus

Tools

Microsoft Excel

Outlook

Payroll software

Job description

Liberty Electric, a union electrical subcontractor serving the Pacific Northwest, is seeking a Payroll & Administrative Specialist in Clackamas, Oregon. You’ll own union craft payroll from timesheet to check and support certified payroll compliance on prevailing wage projects while keeping administrative gears turning for a fast-moving team.

This role requires meticulous attention to detail, proficiency with Excel and payroll software, and ability to coordinate with field supervisors to resolve