Uniform and Merchandise Programs Coordinator

McGuire-Moorman; Austin (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

McGuire-Moorman in Austin, TX seeks an Inventory and Procurement Coordinator to support Uniform and Merchandise Programs through inventory management, procurement support, quality assurance, and cross-functional coordination.

You will maintain vendor relationships, submit orders, audit inventory, and ensure timely delivery, while collaborating with production, logistics, and customer-facing teams to keep operations running smoothly.

Qualifications

• Proficiency with Google Suite (Sheets, Docs, Slides).
• 1–2 years of relevant internship experience; hospitality or procurement is a plus.
• Minimum of high school diploma.
• Strong organizational, collaboration, and communication skills.
• Ability to lift 40 pounds and move boxes between spaces.

Responsibilities

• Maintain vendor relationships to ensure reliable supply chains and timely delivery.
• Submit uniform and merchandise orders.
• Maintain accurate inventory records and conduct regular audits of quantities and pricing.
• Facilitate receiving, restocking, and storage organization.
• Ensure all deadlines are met according to production calendars.
• Address supplier issues regarding defective or non-compliant products.
• Collaborate with manufacturers to resolve product quality concerns.
• Collaborate with production, supply chain, and internal teams on merchandise product launches.
• Maintain weekly communication on inbound orders and provide updates to management.
• Assist with rolling out new uniform programs and merchandise lines.
• Process merchandise Shopify order fulfillment.
• Support merchandise return audits and address customer service issues.
• Track SKU-level sales, inventory performance, and order patterns.
• Monitor invoices and ensure expenditures remain within budget.
• Communicate discrepancies or changes in cost to manager.

Skills

Google Suite

Organizational skills

Communication skills

Education

High school diploma

Job description

Description

Job Description

The position supports MML’s Uniform and Merchandise Programs through inventory management, procurement support, quality assurance, and cross-functional coordination. This role ensures timely delivery, accurate records, and effective communication across teams.

Inventory and Procurement Operations

• Maintain vendor relationships to ensure reliable supply chains and timely delivery
• Submit uniform and merchandise orders
• Maintain accurate inventory records and conduct regular audits of quantities and pricing
• Facilitate receiving, restocking, and storage organization
• Ensure all deadlines are met according to production calendars
• Address supplier issues regarding defective or non-compliant products
• Collaborate with manufacturers to resolve product quality concerns

Cross-Functional Coordination & Communication

• Collaborate with production, supply chain, and internal teams on merchandise product launches
• Maintain weekly communication on inbound orders to support efficient distributionProvide regular updates to manager on inventory, vendor issues, and timelines
• Assist with rolling out new uniform programs and merchandise lines
• Process all merchandise Shopify order fulfillment
• Support merchandise return audits and address customer service issues

Reporting, Budgeting & Analysis

• Track SKU-level sales, inventory performance, and order patterns
• Monitor invoices and ensure expenditures remain within budget
• Communicate discrepancies or changes in cost to manager

Qualifications

• Proficiency with Google suite (ie. sheets, docs, slides)
• 1-2 years of relevant internship experience, hospitality and/or procurement experience a plus
• Minimum of high school diploma
• Strong organizational, collaboration, and communication skills
• Ability to lift 40 pounds, transport boxes** between HQ and inventory spaces/restaurants