Underground Utilities Admin Coordinator

Magnoliacompanies; Washington (District of Columbia); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical benefits beginning first of 月報

Life insurance

401(k) and Health Savings Account (HSA

Employee Assistance Program (EAP) and

PTO from day one

Professional growth opportunities

Team-oriented environment

Safety Incentive Bonus

Job summary

Magnolia Plumbing, LLC is seeking an organized Administrative Coordinator to support the Underground Utilities Division in the Washington, DC area. This entry-level role handles day-to-day operations, project coordination, and documentation across office and field teams.

The ideal candidate will be detail-oriented with strong organizational and communication skills, and a willingness to grow within a construction administration environment.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Prepare and submit reports and jurisdictional documentation.
• Assist with permit applications and track permit approvals.
• Coordinate truck service appointments, maintenance schedules, and related documentation.
• Provide administrative support for daily operations and project coordination.
• Maintain organized digital and physical project files.
• Assist with scheduling inspections and tracking project-related documentation.
• Prepare and distribute reports, correspondence, and other administrative documents.
• Communicate with internal teams, vendors, municipalities, and regulatory agencies as needed.
• Support office operations by managing multiple administrative tasks and priorities.
• Perform other administrative duties as assigned.

Skills

MS Office

Data entry

Written & verbal comms

Organizational skills

Customer service

Education

High school diploma

Tools

Adobe Acrobat

Job description

Magnolia Plumbing, LLC is seeking an organized Administrative Coordinator to support the Underground Utilities Division in the Washington, DC area. This entry-level role handles day-to-day operations, project coordination, and documentation across office and field teams.

The ideal candidate will be detail-oriented with strong organizational and communication skills, and a willingness to grow within a construction administration environment.