Undergraduate Program Coordinator and Advisor

University Of Michigan; Ann Arbor (MI); Hybrid; USD 48,000 - 61,000; Full time

Benefits offered by this job

Hybrid work option

Remote work 1-2 days per week

Job summary

The Undergraduate Program Coordinator at the University of Michigan collaborates with the Chemistry Department to guide undergraduate coursework and advise students. This role coordinates the ADP/SUGS MS program, supports outreach, and helps manage curriculum and awards, interacting with students, faculty, and staff.

Responsibilities include advising, event planning, and maintaining waitlists and independent study registrations, with remote work options possible during peak periods.

Qualifications

• Associate's Degree or equivalent required.
• 3-5 years experience working with students in an academic setting.
• At least 2 years of professional non-student experience in an administrative setting.
• High proficiency with Excel, Word and Google suite.
• Ability to work independently and with diverse groups.

Responsibilities

• Act as primary departmental academic advisor for Chemistry undergraduates.
• Triage advising email and respond as appropriate; manage the undergraduate email inbox.
• Coordinate all aspects of the Chemistry ADP/SUGS MS program.
• Lead undergraduate events and programming for student enrichment; advertise majors/minors.

Skills

Excel

Word

Google Suite

Administrative support

Student advising

Education

Associate's Degree or equivalent

Tools

Gmail

Job description

Undergraduate Program Coordinator and Advisor

• Treating others with dignity and respect, without discrimination.
• Welcoming and valuing every person's opinion and contribution.
• Providing every member of our community the opportunity to thrive.
• Listening, learning, assessing, and continually working to improve our community.
• Building an environment that reflects these values requires a concerted effort from all parties involved, including departmental leadership, faculty, staff, postdocs, and students at every level. Together, we make up a team that will advance our common goals. We will ensure a safe, inclusive, and welcoming environment for our community members.

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Job Summary

The Undergraduate Program Coordinator acts as a primary contact and coordinator for all aspects of undergraduate coursework in the Chemistry Department and works in collaboration with the Undergraduate Program faculty and staff.

Responsibilities*

45% Undergraduate Academic Advising:

• Act as primary departmental academic advisor for Chemistry undergraduate students
• Triage advising email and respond as appropriate
• Coordinate all aspects of the Chemistry ADP/ SUGS MS program

35% Undergraduate Development, Outreach and Programming:

• Lead Undergraduate events and programming for undergraduate student enrichment, including evaluating and expanding the impact of current offerings
• Market and advertise Chemistry majors and minors and serve as a representative of the Chemistry Department across campus.
• Act as the lead advisor for undergraduate student involvement in the department

20% Undergraduate Program Support:

• Maintain all aspects of major course waitlist process, including monitoring waitlists, opening sections as needed and issue overrides
• Collect research descriptions for independent research courses and coordinate approval and registration for independent study courses
• Triage email and respond as appropriate for shared Undergraduate email inbox
• Support and attend Undergraduate Committee meetings for advising, curriculum and awards

Required Qualifications*

• Associate's Degree or a combination of education and experience.
• 3-5 years experience working with students in an academic setting.
• At least 2 years of professional non-student experience in an administrative setting.
• Must have high-level proficiency, speed and accuracy with Excel, Word and Google suite.
• Demonstrated ability to work independently, efficiently, and productively with a diverse group of students, staff and faculty.
• Superior interpersonal skills
• Must be able to set priorities, exercise initiative, work on multiple projects, and meet/negotiate deadlines.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan
for a secure future. Benefits include:

• Generous time off (Vacation, Holidays, Season Days)
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Flexible Work Program

Modes of Work

This position will be eligible for 1-2 days of remote work per week after an initial onboarding plan. This position will require flexibility to accommodate peak periods of program coordination and registration which may result in a handful of weeks with reduced availability for remote work.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Additional Information

The salary range for this position is $48,400 - $60,500; please note a higher salary may be offered based on equity and the selected candidate's experience. Salary is determined by direct relevant experience and demonstrated past performance results, while ensuring equity on our team.

As one of the world's great liberal arts and sciences colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

This position is included in the bargaining unit represented by the University Staff United (USU), which represents bargaining unit members in all matters with respect to wages, benefits, hours and other terms and conditions of employment.

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checksare performed in compliance with the Fair Credit Reporting Act.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.