Undergraduate Program Coordinator

Inside Higher Ed; Athens (GA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Benefits Eligible

Retirement Plan: TRS

Job summary

A leading educational institution is seeking an Undergraduate Program Coordinator in Athens. This role involves providing administrative support for the Biomedical Physiology undergraduate program, maintaining program data, and assisting with student-related processes. The ideal candidate will have a Bachelor's degree in a related field and strong skills in communication, detail orientation, and time management. This full-time position offers a professional environment. Additional qualifications and details regarding expectations are included in the job listing.

Qualifications

• Bachelor’s degree in a related field or equivalent.
• Experience with student-facing technologies.
• Professionalism and flexibility.

Responsibilities

• Provide administrative support to the Associate Dean and Department Head.
• Assist with program data summary reports for budgeting.
• Maintain the student handbook and program status reports.

Skills

Attention to detail

Effective communication

Time management

Familiarity with UGA systems

Education

Bachelor's degree in a related field

Tools

Banner

Argos

Job description

Undergraduate Program Coordinator

Location: Athens (Area) – Proposed Starting Date: 02/01/2026

Position number: S14555P

Position Summary

This position provides administrative support for the undergraduate degree program in Biomedical Physiology within the department of Physiology & Pharmacol.

Minimum Qualifications

Bachelor’s degree in a related field or equivalent.

Knowledge, Skills, Abilities and/or Competencies

• Attentive and detail oriented – Experience with student-facing technologies – Professionalism – Effective communication skills – Accessibility and flexibility – Time management skills – In-depth knowledge of related university and degree requirements – Familiarity with UGA financial, procurement, Banner, Argos, and other University administrative and academic systems.

Physical Demands

• Sit for long periods of time


• Lift up to 15 pounds, occasionally 20 pounds

Duties/Responsibilities

Assisting with Program Management

• Provide administrative support to the Associate Dean for Undergraduate Affairs, Department Head and Director of the Biomedical Physiology undergraduate program.


• Assist the Department Head with program data summary reports for budget and funding proposals, as well as program growth projections and promotion.


• Work with the Director of Undergraduate Program to provide updates to majors and the Biomedical Physiology program in PARC.


• Assist with program faculty travel authorizations and reimbursement requests.


• Prepare electronic purchase/check requests for classroom supplies and materials.


• Help to develop and organize data summaries related to undergraduate program assessment including tracking student progress and program alumni.


• Work with the program Director to maintain and update the student handbook.


• Maintain program status reports including number of students who are enrolled, graduating, and other related data for the College.


• Manage the program’s websites on the College’s webserver, including updating and creating new content.


• Liaise with other academic programs and administrative units to address the needs of the program.


• Provide direct support to the Associate Dean for Undergraduate Affairs by maintaining records pertinent to the undergraduate program, assisting with travel authorizations and reimbursement requests, and preparing electronic purchase/check requests.


• Maintain diverse mail and email address lists for correspondence.


• Perform administrative duties associated with the undergraduate program in Biomedical Physiology including answering telephone calls, greeting visitors, responding to request for assistance, assistance with tracking student enrollment, grades, and graduation status.

Undergraduate Course Management

• Work with the Director on course scheduling and entry into the course scheduling platforms.


• Provide PODs and other clearances and clear academic holds for student registrations in conjunction with the advising group.


• Enter new courses and course changes into CAPA and track their progress through the approval system.


• Help to manage student records, admissions, and program acceptance using UGA systems in conjunction with the academic advising group.


• Create, distribute, and compile results of program course evaluations.


• Collaborate with the academic advising group to obtain data and track student progress both pre- and post-graduation.


• Review curriculum requirements and academic programs (Curriculum and Academic Programs Committee support). Assist with data collection for annual program assessment and reporting using the Xitracs system.


• Coordinate with the Director regarding Academic Honesty related reporting.

Coordination of special program events

• Plan and coordinate program convocation each spring and fall semester.


• Host undergraduate recruitment events at the university, local, and state level.


• Coordinate with program-affiliated student organizations to address their questions and meet their needs for Departmental support. Special events such as PLA orientations and recognitions.

Support for student success and recognition

• Assist the awards committee with managing program scholarship applications process, summaries, and notifications. Work with the business office to administer and post scholarships in Scholarship Universe.


• Coordinate academic award selection processes as needed.


• Coordinate MOUs for student internships for undergraduate studies.


• Assist students regarding departmental procedures and policies.

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name: Gaylen Edwards

Recruitment Contact Email: [e-mail]

Employment Information

Posting Type: External

Retirement Plan: TRS

Employment Type: Employee – Full Time

Benefits Eligibility: Benefits Eligible

Open Until Filled: No – Closing Date: 01/12/2026

Additional Schedule Information: Monday – Friday 8AM-5PM

Advertised Salary: Commensurate with Experience

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).