Undergraduate Program Administrator
University of Georgia
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Job summary
The University of Georgia’s Franklin College is seeking an Undergraduate Program Administrator to provide essential administrative support to the undergraduate Biochemistry and Molecular Biology program. You will manage course schedules, departmental records, and communications for faculty and students.
The role requires strong organizational and problem-solving skills, attention to detail, and the ability to handle multiple priorities.
Qualifications
- High school diploma or equivalent is required (2 years of related experience).
- Experience with administrative tasks and Microsoft Office suite is beneficial.
Responsibilities
- Assist Associate Head with creating and revising course schedules.
- Maintain departmental records, spreadsheets, and databases for the undergraduate program.
- Coordinate SUNFIG and REU summer programs and applicants.
- Serve as a resource on policies related to the University of Georgia Core Curriculum and department procedures.
- Process and manage course-related forms, schedules, and student records.
Skills
Job description
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
Posting Number S15590P
Working Title Undergraduate Program Administrator
Department Franklin-Biochemistry
About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university https://www.uga.edu/. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education.
UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80‑degree programs across 40+ units. College/Unit/Department website https://www.bmb.uga.edu/
External Retirement Plan TRS
Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time
Additional Schedule Information M-F, 8am-5pm
Commensurate with experience up to $42,240
08/12/2026
Open until filled Yes
Proposed Starting Date 10/01/2026
Athens Area
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.
Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Title Academic Program Assistant II
FLSA Non-Exempt FTE 1.0
High school diploma or equivalent and 2 years of related experience
The Undergraduate Program Administrator will provide administrative support to the undergraduate program, the department’s communication efforts and the Biochemistry and Molecular Biology faculty. Responsibilities include, but are not limited to, entering the teaching schedule for each semester; managing departmental records, spreadsheets and databases related to the undergraduate program; maintaining a working knowledge of UGA’s campus resources, information systems, and university, college, and departmental policies and procedures; and maintaining and updating information on the department’s website. Working with the department head and the associate department head, the undergraduate administrator is going to manage multiple priorities and projects and demonstrate creativity, flexibility, self‑motivation, and strong problem solving, analysis and communication skills. The candidate will need to demonstrate thinking creatively, analytically, and strategically and have verified leadership skills while working independently and as part of a team. The position is going to manage multiple priorities and projects and demonstrate creativity, have flexibility, self‑motivation, and strong problem solving, analysis and communication skills. This position will provide administrative support to the undergraduate program and the Biochemistry and Molecular Biology faculty using various programs in the Microsoft Office suite.
Working knowledge of office practices and procedures. Organizational Skills. Ability to use discretion with confidential information. Ability to use independent judgement. Ability to work under extremely limited supervision. Excellent organizational and analytical skills.
Sitting for extended periods of time, use of computer & keyboard.
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre‑employment drug test for positions with high‑risk responsibilities, if applicable. Please visit the UGA Background Check website.
- Assists Associate Head with creating course schedules, revises course schedules on a regular basis and distributes schedules and teaching assignments to department.
- Verifies that classrooms for the Biochemistry and Molecular Biology courses taught each semester have been located and secured.
- Serves as the CAPA (Course Approval Process Automation) contact person for the Biochemistry and Molecular Biology department, in order to complete and submit course proposals online.
- Enter the teaching schedule for the fall, spring, maymester and summer semesters using IMS , OASIS and Banner systems.
- Manage departmental records, spreadsheets and databases related to the undergraduate program including enrollment numbers and courses taught for all Biochemistry and Molecular Biology faculty members and Faculty Mentoring folders.
- Act as an authoritative resource for faculty in the department regarding the policies related to the University of Georgia Core Curriculum and department curriculum.
- Manage textbook orders for Department classes.
- Clear students to register for courses based on a specific set of pre-established criteria.
- Process section change forms and transfer credit summaries.
- Process and maintain files on grade change and withdrawal forms.
- Monitor the student evaluation process at the end of each semester per the department guidelines.
- Assist undergraduate students in solving problems with financial aid.
- Completes computing and reporting activities for Biochemistry and Molecular Biology undergraduate educational programs.
- Primary administrative support for SUNFIG and REU summer programs.
- Compiling and maintaining applicant files for SUNFIG and REU summer programs.
- Working with faculty directors to assist with onboarding students to summer programs.
- Administrative contact/coordination with other staff for summer programs.
- Coordinate Biochemistry and Molecular Biology undergraduate student awards such as, but not limited to:
- Sisodia-Patel Prize
- Faculty Academic Award
- Blue Key
- Who’s Who Award
- Franklin College Dean’s Student Advisory Board nominations
Percentage of time 55
- Schedules undergraduate affairs committee meetings, reserve rooms, send calendar invites and reminders.
- Coordinate and execute event logistics for Biochemistry and Molecular Biology educational program events including:
- Processing event approval documentation.
- Managing RSVPs.
- Coordinating with vendors to book venues and catering.
- Decorating and cleaning up.
- Arranging for plaque engraving if needed.
- Submitting invoices to administrative assistance for processing of all payments.
Percentage of time 10
- Act as a positive representative for the Biochemistry and Molecular Biology Department and a positive role model for students; first point of contact for undergraduate students.
- Maintain knowledge of the University of Georgia campus resources, information systems, and university, college, and departmental policies and procedures.
- Work with Diversity & Inclusion Committee to increase the recruitment of minority applicants and retention of minority students.
Percentage of time 10
- As a member of the staff in the department, this position supports the faculty. This position either provides the requested customer service or refers it to the appropriate staff member to respond. In cases where a service is requested that falls outside of the normal duties, this position will either provide the service or consult with the business manager as to possible alternative resources.
- Coordinate and provide leadership on special projects assigned by the department head and business manager.
- Perform tasks and assignments as instructed by the departmental leadership, including assisting with inventory management.
Percentage of time 10
- Manage the hiring of departmental hourly workers. Work closely with designated Payroll Manager for Biochemistry and Molecular Biology to provide the Franklin Business office with timely notifications of hiring requests, terminations. Submit all hiring requests through smartsheet intake form
- Serve as Federal Work Study Liaison for the Department
- Track FWS award amounts
- Monitor for compliance
Percentage of time 5
Recruitment Contact Name Kirche Rogers
Recruitment Contact Email Kirche.Rogers@uga.edu
Required fields are indicated with an asterisk (*).
Required Documents
- Resume/CV
- Cover Letter
Optional Documents
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