Undergraduate Collections Assistant (Work Study Only)

Chatham; Pittsburgh (Allegheny County); On-site; USD 12,501 - 17,805; Part time

Job summary

Chatham University seeks an Undergraduate Collections Assistant for a part-time position based at the Carnegie Museums of Natural History in Pittsburgh. This role involves assisting collection managers with the organization and study of museum collections, including archival work, digitization projects, and collections management tasks. Candidates should be detail-oriented, self-starters with related undergraduate studies. The position requires registering for the Federal Work Study program and offers flexible working hours to align with academic commitments.

Qualifications

• Students must qualify for the Federal Work Study program.
• Must be currently enrolled in an undergraduate program.
• Ability to lift boxes and materials up to 50lbs is needed.

Responsibilities

• Reorganizing archives or museum papers.
• Scanning and populating databases.
• Interaction with staff and visiting researchers.

Skills

Detail-oriented

Organizational skills

Self-starter

Education

Undergraduate program in a related field

Tools

Microsoft Office

Microsoft Access

Job description

Undergraduate Collections Assistant (Work Study Only) page is loaded## Undergraduate Collections Assistant (Work Study Only)locations: Pittsburgh, PAtime type: Part timeposted on: Posted Todayjob requisition id: JR00000783We value our students! If you see an open position that is right for you, we encourage you to apply!**Position Title:** Undergraduate Collections Assistant (Work Study) **Location:** Carnegie Museums of Natural History (Oakland), 4400 Forbes Ave, Pittsburgh PA, 15213 **Department**: Section of Mollusks (Malacology) **Employment Duration:** Monday, August 24th, 2026 – Monday, May 3rd, 2027 **Reports To:** Mollusks Collection staff **Compensation:** $11/hour**Purpose:**The Natural History Undergraduate Collection Assistant will aid collection managers in projects and tasks central to the organization and study of museum collections, research, and specimens. Archival work will include reorganizing and digitizing section archives which consist of reports, field notes, archaeological site records, personnel files, correspondence, financial records, staff projects, exhibits documentation, and all other section documentation from the last 125 years. This work will require the physical reorganization of the archives space, digitization of paper and photo documents, and aiding in the creation of an archival access database using Microsoft Office applications. Collections assistants also perform duties and tasks in the scientific sections: organizing specimens, cataloging, lab work, etc. Student workers will be assigned to projects aligned with their areas of study and academic foci adjacent to vertebrate paleontology, geology, mollusks, ornithology, environmental science, ecology, biology, herpetology, education, and other museum sections.**Responsibilities:*** Reorganizing archives or museum papers* Scanning and populating databases* Project planning* Interaction with staff and visiting researchers* Collections management tasks (organizing, numbering specimens, sorting materials)**Qualifications** **Requirements:*** Students must qualify or be pre-approved for the Federal Work Study program* Must be able to work 15 hours per week during the Fall 2026/Spring 2027 terms, with a general schedule of at least 5-10 hours a week* Must be currently enrolled in an undergraduate program in a related field* During museum registration and onboarding, the final candidate must obtain Pennsylvania Act 153 clearances, including Pennsylvania Child Abuse History Clearance, Pennsylvania State Police criminal history report, and FBI fingerprinting clearance* Some positions may require ability to go up and down a ladder and to lift boxes and other materials up to 50lbs. All positions may require extended periods of sitting or working at a computer* Candidates should be self-starters, intensely detail-oriented, and adept at organizational skills. They must also be able to take direction successfully and work independently without constant supervision* The successful candidate should have at least some undergraduate education in a related field such as anthropology, history, museum studies, archival studies, library and information systems, biology, ecology, environmental sciences. Previous experience with collection work, laboratory practices, or organizing and scanning documents and photos is helpful. Developing finding aids for archives and Microsoft Access experience are a plus.**To Apply:** Please complete an application on Workday. Send resume and cover letter to [e-mail] current student employees should notify their other manager(s) if you work multiple jobs on campus at the same time. Additionally, students may not work more than 20 hours per week (combined between all campus jobs) during the academic year. Students may not exceed 980 work hours per calendar year.Student jobs do not automatically roll over to the next academic year or summer.*Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention.**Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.*Our Work Experience is the combination of everything that’s unique about our culture, our core values, our company meetings, our commitment to success, our recognition programs, but most importantly, it’s our people. Our employees are self-disciplined, hardworking, curious, trustworthy, humble and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in our area.